F&B Coordinator

The Elser Hotel & Residences•Miami, FL

1d•Onsite

About The Position

The Food & Beverage Coordinator provides administrative and operational support to the Food & Beverage Department. This position is responsible for coordinating scheduling, payroll processing, tip distribution, purchasing administration, invoice management, inventory support, and various departmental reporting functions. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced hospitality environment.

Requirements

Strong organizational and time-management skills.
Excellent attention to detail and accuracy.
Proficiency in Microsoft Office Suite, particularly Excel.
Ability to work with payroll, inventory, and point-of-sale systems.
Strong mathematical and analytical skills.
Ability to maintain confidentiality with sensitive employee and financial information.
Effective written and verbal communication skills.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Customer-service oriented with a professional demeanor.

Responsibilities

Provide administrative support to the Director of Food & Beverage and department leadership.
Maintain employee records, departmental files, and operational documentation.
Prepare reports, spreadsheets, correspondence, and presentations as needed.
Assist with onboarding and orientation coordination for new team members.
Coordinate meetings, maintain calendars, and document meeting notes when required.
Create and maintain employee schedules in accordance with business demands and labor guidelines.
Review and process timekeeping records for accuracy.
Assist managers with payroll submissions and corrections.
Track attendance, overtime, meal breaks, and labor costs.
Ensure payroll deadlines are met and documentation is submitted timely.
Prepare and audit tip reports for accuracy.
Process tip distributions in accordance with company policies and applicable regulations.
Maintain records related to gratuities and service charge allocations.
Investigate and resolve discrepancies related to tip calculations and distributions.
Assist in creating and processing purchase orders (POs).
Coordinate with vendors regarding orders, deliveries, pricing, and invoice discrepancies.
Review and match invoices with purchase orders and receiving documentation.
Submit invoices for payment processing and maintain organized records.
Monitor departmental purchasing activity and assist with budget tracking.
Assist with monthly inventory counts for food, beverage, operating supplies, and equipment.
Enter inventory data and generate inventory reports.
Investigate inventory variances and support corrective actions.
Maintain inventory records and support cost-control initiatives.
Prepare daily, weekly, and monthly reports related to labor, payroll, inventory, purchasing, and expenses.
Support month-end closing processes by ensuring required documentation is complete.
Assist with budget preparation and tracking departmental expenditures.
Maintain confidentiality regarding financial and personnel information.
Foster positive relationships with team members, vendors, and other departments.
Support special events, banquets, and operational initiatives as needed.
Perform other duties as assigned by management.
Perform special projects and other duties as assigned by the Director of F&B or hotel leadership.