F&B Administrative Assistant

Ko-Kwel Casino Resort Coos Bay•North Bend, OR

1d•Onsite

About The Position

You're the behind-the-scenes hero who keeps the department running smoothly. From coordinating training and compliance to supporting managers with reports, scheduling and communication, you bring the polish, a service-first mindset, and organization to everything you do. Ko-Kwel Casino Resort is owned by the Coquille Indian Tribe. Team members are eligible for a comprehensive health care benefit, generous time off policy, 401-K retirement with 4% company match and other benefits.

Requirements

GED or HS Diploma or GED required
Experience with all MS Office products and general office equipment.
Ability to communicate with large teams in a friendly and professional manner, adapting to different learning and communication styles.
Ability to handle sensitive information with tact and discretion and maintain confidentiality.
Previous experience in the Food & Beverage industry required.
Professional appearance and dress code required.
Comfortable communicating clearly and positively with both guests and teammates.
Must pass and remain in compliance with Coquille Gaming Commission background check and drug free workplace policies.

Nice To Haves

some college or trade school certificate preferred.

Responsibilities

Make sure the space stays safe, clean, and friendly for both guests and the rest of the team; speak up and report any safety concerns to the Safety Committee.
Champion a smooth onboarding experience by tracking new hire training checklists, coordinating uniforms, and ensuring all certifications are current.
Maintain compliance with OLCC and Food Handler requirements, tracking expiration dates, sending timely reminders, scheduling renewals, and forwarding updated permits.
Keep venues guest-ready by maintaining first aid kits, liquor license postings, and required signage in all outlets.
Manage time and attendance with precision, verifying Paylocity entries, supplying new time logs, and preparing accurate payroll-related reports.
Support accountability by tracking attendance and cash handling policies, notifying managers when follow-up is required.
Create professional spreadsheets, reports, and correspondence that help managers recognize team performance and make informed decisions.
Serve as a key point of contact with HR, Payroll, and the Gaming Commission on personnel and compliance matters.
Organize and assist with interviews, trainings, department meetings, and F&B projects by keeping files, deadlines, and communications on track.
Manage and order office and system supplies for all outlets, including comp slips, Agilysys supplies, and locker systems.
Provide polished, professional secretarial support, from preparing minutes to handling administrative tasks that keep the department running like clockwork.
Step in with flexibility to support managers, staff, and projects wherever needed, always bringing a positive, service-oriented approach.
Jump in where needed to support the team and keep things running smoothly. (Other duties as assigned)