Externship Administrator

HCA Healthcare • San Antonio, TX

1d

About The Position

The Externship Administrator works under and reports to the Program Director, Director of Education, or Campus President. The role ensures administrative records, reports, and processes for students’ clinical courses or externships are completed and maintained. It requires knowledge of applicable state, federal, and accreditation rules and standards, and ensuring compliance with them.

The administrator serves as a liaison among students, campus faculty, and externship organizations; maintains student records and documentation in CampusVue; coordinates orientations and site assignments; monitors attendance and timesheets; advises students who miss scheduled externships; and tracks completion of exit requirements. The role also works with the Placement Coordinator on extern-to-hire opportunities and participates in staff meetings.

Requirements

• High school diploma or GED.

Responsibilities

• Maintain thorough knowledge of state, federal, and accreditation rules and standards applicable to externships, and ensure compliance.
• Monitor and maintain TWC and accreditation requirements for student records, including site evaluations, time cards, surveys, and other required documentation.
• Serve as liaison between students, campus faculty, and organizations providing externships.
• Document externship matters in CampusVue, including complete notes with dates, times, names, and relevant details.
• Complete, submit, and maintain the process for State LMRT site approvals.
• Document students’ site assignments in CampusVue.
• Arrange and conduct externship orientation before externship begins.
• Advise students who are not attending externship as scheduled and record the advising in the student file and CampusVue.
• Ensure the Program Director is aware of student matters recorded in CampusVue.
• Ensure attendance is recorded in CampusVue and documented in the student file.
• Monitor and track extern timesheets and provide feedback.
• Track and ensure all students complete a final exit after externship.
• Maintain accurate and organized student records.
• Work with the Placement Coordinator to track extern-to-hire opportunities.
• Attend and participate in staff meetings.

Benefits

• Comprehensive medical, prescription drug, dental, vision, behavioral health, and telemedicine benefits.
• Wellbeing support, including free counseling and referral services.
• Paid time off, paid family leave, long- and short-term disability coverage, and leaves of absence.
• 401(k) plan with a 100% match on 3% to 9% of pay, based on years of service.
• Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support, and financial wellbeing counseling.
• Tuition assistance, student loan assistance, certification support, dependent scholarships, and a partnership with Galen College of Nursing.
• Fertility and family-building benefits and adoption assistance.
• Life insurance and supplemental health protection plans.
• Auto and home insurance, legal counseling, identity theft protection, and consumer discounts.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED