Export Documentation Specialist

McLane Global•Houston, TX

9d•$60,000 - $70,000

About The Position

The Export Documentation Specialist will be responsible for preparing and processing all necessary export documentation for various shipment types (ocean, air, and land). This role involves close communication with a variety of internal and external stakeholders to ensure timely and accurate processing of export shipments. The specialist will also manage sample shipments, support the international sales team, and ensure compliance with all relevant export laws and regulations.

Requirements

2–3 years in relevant work experience.
Strong computer skills, including Microsoft Excel and Microsoft Dynamics 365 (D365).
Detail-oriented, with the ability to learn quickly and retain information.
Strong work ethic and teamwork skills.

Nice To Haves

Bachelor’s or Associate’s degree in logistics, international studies, business, or a related field.

Responsibilities

Prepare export documentation for ocean, air, and land shipments.
Process and validate commercial invoices, COOs, Free Sale Certificates, and other country-specific documents.
Communicate with stakeholders such as the sales team, warehouse/loading facilities, freight forwarders, vendors, USDA, State Department, and customers.
Ensure timely and accurate processing of export shipments.
Maintain organized and cataloged export files.
Monitor accounts payable/receivable for timely payments.
Ensure compliance with export laws and regulations.
Manage sample procurement, packing, and shipment via UPS/DHL.
Prepare export documentation for trade shows and marketing activities.
Support the international sales team on assigned tasks.