Export Documentation Specialist

McLane Global•Houston, TX

About The Position

The Export Documentation Specialist will be responsible for preparing export documentation for various shipment types, processing and validating key documents, and ensuring compliance with export laws and regulations. This role involves communication with a wide range of internal and external stakeholders and requires strong organizational and computer skills.

Requirements

Strong computer skills, including Microsoft Excel and Microsoft Dynamics 365 (D365).
Detail-oriented, with the ability to learn quickly and retain information.
Strong work ethic and teamwork skills.
Ability to lift up to 30 lbs., move, and pack boxes; walk to and interact with the warehouse regularly.

Nice To Haves

Bachelor’s or Associate’s degree in logistics, international studies, business, or a related field.

Responsibilities

Prepare export documentation for ocean, air, and land shipments.
Process and validate commercial invoices, COOs, Free Sale Certificates, and other country-specific documents.
Communicate with stakeholders such as the sales team, warehouse/loading facilities, freight forwarders, vendors, USDA, State Department, and customers.
Ensure timely and accurate processing of export shipments.
Maintain organized and cataloged export files.
Monitor accounts payable/receivable for timely payments.
Ensure compliance with export laws and regulations.
Manage sample procurement, packing, and shipment via UPS/DHL.
Prepare export documentation for trade shows and marketing activities.
Support the international sales team on assigned tasks.