Expert Coordinator

Quintairos, Prieto, Wood & Boyer, P.A. • Orlando, FL

9d • Onsite

About The Position

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national defense firm and the largest minority-owned law firm in the United States, is seeking a Medical Assistant / Expert Coordinator for its Orlando office. This full-time position offers competitive compensation and a comprehensive benefits package.

The Medical Assistant / Expert Coordinator works closely with attorneys, nurses, and legal support staff to coordinate the retention of medical experts and prepare and distribute medical records and expert review packages. The role requires a highly organized, detail-oriented professional who can manage multiple requests, coordinate with medical professionals, and ensure timely delivery of litigation records and materials. The ideal candidate has experience in a legal, medical, or healthcare-related administrative role, strong communication skills, and the ability to work efficiently in a fast-paced environment.

Requirements

• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple assignments, priorities, and deadlines.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Ability to maintain organized electronic records and documentation.
• Ability to work independently while collaborating with attorneys, nurses, and legal support staff.
• Professional and dependable, with comfort communicating with medical professionals.
• Ability to handle confidential medical and legal information appropriately.

Nice To Haves

• Prior experience in a legal, medical, healthcare, or administrative support role.
• Experience coordinating medical experts, medical records, or litigation-related services.
• Familiarity with medical terminology and medical records.

Responsibilities

• Coordinate with attorneys, nurses, and legal staff to identify and retain medical experts for litigation matters.
• Communicate with medical experts and their offices about availability, retention, scheduling, and case assignments.
• Prepare, organize, and distribute medical records, case documents, and expert review packages.
• Ensure expert packages include necessary medical records, supporting documentation, and case materials.
• Track expert retention requests, record submissions, and outstanding documentation.
• Coordinate timely delivery of medical records and expert materials to retained professionals.
• Maintain accurate records of expert communications, assignments, and case-related deadlines.
• Assist with scheduling expert consultations, evaluations, depositions, and related appointments.
• Follow up with medical experts and their offices about outstanding requests, reports, and documentation.
• Organize and maintain electronic files containing medical records, expert materials, and related correspondence.
• Regularly communicate with attorneys and nurses about the status of expert assignments and outstanding items.
• Provide general administrative and litigation support as needed.

Benefits

• Medical, dental, and vision insurance.
• Employer-paid life insurance and short-term disability.
• 401(k) with employer match.
• Paid vacation, holidays, and personal time off.
• Opportunities for professional growth and advancement within a national law firm.
• Competitive compensation.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed