Assistant, Experienced Legal Recruitment

White & Case LLP•New York, NY

2d•$66,800 - $85,000•Onsite

About The Position

The Experienced Legal Recruitment Assistant will play a key role in advancing our Experienced Legal recruitment toward becoming a best-in-class function. This position supports all stages of the recruitment process, helping to execute talent strategies, maintain data integrity within tracking systems, and foster strong communication with stakeholders. The role also contributes to building robust talent pipelines across multiple practice groups and all U.S. offices. The ideal candidate will have excellent client relationship management skills and outstanding professional presence while balancing stakeholder and candidate relationships. They will need strong time management, organization and process driven skills while supporting multiple requisitions. This position also has a high focus on attracting and retaining top talent by providing a positive candidate experience, maintaining regular candidate communication, overseeing interview scheduling and providing feedback to each candidate in a professional and timely manner. The role requires an individual who continuously strives to cultivate a proactive recruitment process that is engaging, strategic and efficient.

Requirements

1+ years of recruitment or assistant experience; professional services industry or a search firm preferred
Strong technical skills on the following applications: Outlook, Word, Excel, PowerPoint; knowledge of Applicant Tracking Systems
Detail oriented, with strong administrative skills
Superior customer service and relationship-building skills to provide an exceptional candidate and stakeholder experience
Exemplify a tenacious, growth-oriented mindset and demonstrate a willingness to tackle challenges and embrace new ideas
Committed to contribute, collaborate and consult on the recruitment strategy for the Business Services and Experience Legal Recruitment teams
Excellent business acumen, strong verbal and written communication skills
Demonstrates effective time management strategies to balance recruiting initiatives, meet candidate expectations, addresses client needs and manage multiple projects simultaneously
Ability to thrive in a fast-paced, deadline-driven environment by being self-motivated and achievement-oriented
Committed to fostering an inclusive and culturally sensitive environment

Responsibilities

Support recruitment on varies stages in the recruitment process across multiple requisitions (e.g., job postings, applications, pipelining, interviews, candidate management, offer management, agency engagement etc.)
Proactively mitigate recruitment challenges, provide regular communications to relevant leadership, on any requisitions aligned with the practice group(s)
Ensure and maintain all elements of agency management (e.g., fee agreements, preferred vendors, tracking management, kick-off calls, communications, etc.)
Assist in developing sourcing strategies utilizing various channels to cultivate robust pipelines, and candidate outreach to identify top talent in the market
Manage the candidate scheduling process (e.g. collecting candidate availability, communicating with recruiting agencies, requesting interview scheduling, and greeting candidates on WebEx interviews, etc.)
Review resumes for prospective candidates to assess their knowledge, skills and experience to best suit open positions
Collaborate closely with hiring managers, cross-function teams and key stakeholders throughout the recruitment process to ensure we proactively meet their hiring needs and goals
Assist in generating market intelligence, develop deep expertise as a subject matter expert, and promote recruitment best practices
Support recruitment initiatives across the Business Services and Experienced Legal Recruitment team (e.g., branding initiatives, LinkedIn utilization and expansion, sourcing efforts, etc.)
Ensure ATS and recruitment reporting are accurate and proactively share data-centric updates with internal stakeholders
Coordinate with various cross functional teams and manage the offer process (i.e., immigration, conflicts, general council, compensation, mobility, etc.)