Expense Reporting Coordinator

Bowman Consulting Group, Ltd.•Reston, VA

12d•Onsite

About The Position

Bowman has an opportunity for a Expense Reporting Coordinator to join our team in Reston, VA. At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That’s why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

Requirements

High School Diploma, GED, or equivalent commensurate experience required.
Three or more (3+) years of relevant experience.
Experience with basic accounting principles and processes.
Experience working with invoices, expense reports and other financial documents.
Proficiency in numerical reasoning.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Nice To Haves

Associate’s degree in accounting, preferred.

Responsibilities

Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution. Work is frequently reviewed by more senior staff to ensure application of sound techniques and principles. Review work produced by junior staff for quality assurance.
Coordinate with various regional and corporate services departments on expense matters.
Provide recommendations to T&E Organization leaders for focus review areas.
Provide required communications to assist associates with program compliance, i.e. monitoring card program past due activity, personal use of card activity, etc.
Provide superior help desk customer service.
Collect and verify all expense reports.
Code incoming expense reports and log them on internal systems.
Review receipts and records to reconcile discrepancies.
Confirm appropriate approvals before processing invoices.
Analyze account trends and routine transactions.
Maintain knowledge of T&E systems to aid end users.
Navigate the T&E systems and card program systems to perform reconciliation for associate corporate card accounts.
Provide guidance or education on training materials and conduct frequent trainings.
Resolve, discuss outstanding expense report issues.
Assist the Monthly corporate credit card reconciliation. Ensure expense reports and payments to card providers offset and balance within the GL clearing account monitor / assist in resolving expense posting errors.
Run the payment proposal for all processed expense reports in accordance with Local country’s payment. calendar. Closely work with the Treasury team for proper T&E payment release.
Support Other T&E related activities.