Expense Auditor and Travel Coordinator

BLM Group World Wide•Novi, MI

3d•Onsite

About The Position

This role is responsible for administering and monitoring the company’s travel and expense compliance process. The primary focus is on reviewing, auditing, and approving employee expense reports to ensure they align with company policies, procedures, and documentation requirements. Additionally, the position provides support in coordinating domestic and international travel arrangements for team members and assists the accounting team as needed.

Requirements

High school diploma or equivalent required.
Minimum of two (2) years of experience in expense report administration, accounting support, finance administration, travel coordination, accounts payable, or a related business support role required.
Highly proficient in MS Office, including Word, Excel, PowerPoint, and Outlook.
Highly organized; thorough and efficient; methodical and detailed worker.
Able to work independently and effectively with minimal supervision.
Ability to create, maintain, and manage a project plan.
Ability to understand and meet deadlines and goals.
Ability to work in a fast-paced environment.
Ability to maintain confidentiality regarding employee situations.
Excellent verbal and written communication skills.
Must be able to effectively listen, understand, and analyze problems.
Excellent time management skills.
Able to meet deadlines and communicate deadlines to other team members.
Able to effectively work with all levels of team members.
A clear driving record containing no more than two (2) minor moving violations in three (3) years and no major violations in the last seven (7) years.

Nice To Haves

Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
Experience reviewing expense reports, receipts, invoices, or reimbursement documentation for accuracy, completeness, and policy compliance strongly preferred.
Working knowledge of corporate travel and expense policies, reimbursement procedures, internal controls, and documentation requirements preferred.
Prior experience supporting employees with policy interpretation, process questions, or administrative training preferred.
One (1) year of experience with Concur, SAP, ERPS or Travel and Expense software highly preferred.
In depth knowledge of North America and Italy geography and/or ability to understand distances between points of travel.

Responsibilities

Review, audit, and approve employee expense reports for accuracy, completeness, proper documentation, and compliance with company travel, expense, reimbursement, and approval policies.
Monitor compliance with company policy by identifying unapproved, unsupported, incomplete, late, or non-compliant expense submissions and initiating appropriate follow-up, clarification, reimbursement requests, or escalation.
Track expense report submission status and proactively follow up on missing, incomplete, or overdue reports to support timely processing, accountability, and consistent policy enforcement.
Maintain appropriate records related to expense report audits, policy exceptions, reimbursement follow-up, approvals, and submission status in accordance with company expectations.
Support employees’ understanding of company travel and expense policies by assisting with onboarding, training, communication, and guidance related to procedures, documentation requirements, and reimbursement expectations.
Assist the Corporate Travel Specialist with the coordination of domestic and international travel arrangements for the BLM GROUP organization as a secondary function, including both routine and complex travel needs.
Coordinate with multiple BLM GROUP locations globally to support travel-related needs, expense-related follow-up, and related administrative requirements.
Assist with reservations and scheduling of required maintenance for BLM GROUP USA company vehicles.
Provide additional support to the accounting team as assigned by management.
Maintain the highest level of confidentiality when handling employee, financial, travel, and company information.
Be available to work the required overtime necessary to complete work necessary for operational concerns.
Other duties as assigned by management.