Expense Reporting Administrator

Saber Power Services•Houston, TX

7d•Onsite

About The Position

The Expense Reporting Administrator is responsible for monitoring and maintaining compliance within the organization’s expense reporting system across multiple entities. This role ensures that expense transactions are accurately submitted, properly approved, and completed within established deadlines. The Administrator analyzes system-generated reports, utilizes Excel to identify compliance gaps, and proactively follows up with cardholders and approvers to ensure all transactions meet company policy requirements.

Requirements

Proficiency in Microsoft Excel, including filtering, sorting, and basic data analysis.
Strong attention to detail with the ability to manage multiple transactions and deadlines simultaneously.
Excellent written and verbal communication skills, with the ability to follow up persistently and professionally.
Ability to work independently and manage recurring follow-ups until compliance is achieved.
Strong organizational, time-management, and problem-solving skills.

Responsibilities

Monitor daily activity within the expense reporting system to ensure timely, accurate, and compliant expense transactions.
Run, consolidate, and analyze system-generated reports on a daily basis using Excel to identify missing documentation, incomplete transactions, and pending approvals.
Track, validate, and reconcile expense transactions using Excel to ensure all requirements are met.
Proactively communicate with cardholders and approving managers to address outstanding items and reinforce compliance with company policies and deadlines.
Review daily project number imports by validating data in Excel, identifying errors, and correcting issues as they are discovered.
Prepare weekly journal entries for the financial system by extracting, organizing, and validating expense data in Excel-based reports.
Resolve expense-related issues in a timely, professional, and customer-focused manner.
Create, maintain, and audit user profiles within the expense reporting system, including reviewing permissions and access levels using Excel.
Provide training, guidance, and best practices to system users on an as-needed basis to improve compliance and efficiency.
Create and analyze weekly status and compliance reports using Excel-driven data analysis.
Generate and analyze monthly spending reports by merchant, project, and job-related expenses, summarizing trends and distributing insights to business leaders.
Support month-end close activities and internal and external audit requirements by consistently meeting deadlines.
Perform additional duties as assigned.