Expense Reimbursement Administrator (Hybrid)

Barr•Minneapolis, MN

1d•$25 - $28•Hybrid

About The Position

Barr is seeking an expense reimbursement administrator to join our Minneapolis, Minnesota, team. In this hybrid role, you will support Barr’s Accounts Payable Team by reviewing, auditing, and processing employee expense reports while ensuring compliance with company policies and regulatory requirements. You will serve as a key point of contact for employees across the organization, helping them navigate expense policies and resolve questions efficiently. Your work will directly contribute to accurate financial reporting, timely reimbursements, and strong internal controls. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. They take ownership of issues and demonstrate strong problem-solving skills, proactively identifying discrepancies, troubleshooting process gaps, and resolving expense-related challenges with sound judgment. They communicate effectively with staff and are committed to delivering accurate work and exceptional internal client service.

Requirements

Three years of relevant experience
Processing expense reports
Proven knowledge of expense report methods and procedures
Demonstrated ability to manage a high volume of expense reports with accuracy
Working knowledge of at least one accounting software package
Proficiency in Microsoft Office Suite, including Excel and Outlook
Strong interpersonal, oral, and written communication skills
Must be legally authorized to work in the United States without the need for sponsorship by Barr, now or in the future.

Nice To Haves

Associate's degree in accounting or related discipline
Experience working in a project accounting environment
Familiarity with sales and use tax
Experience with Deltek Vantagepoint
Experience working in a multi-company and/or multi-currency environment
Proficiency in creating and editing PDFs using Adobe Acrobat
Experience working in a paperless accounting environment

Responsibilities

Process and post employee expense reports to ensure accurate and timely reimbursement.
Process weekly payments for U.S. and Canadian entities.
Ensure proper company, currency, and general ledger coding.
Ensure employee expense reports comply with internal expense policies and applicable IRS guidelines.
Verify appropriate sales tax application at the time of purchase and self-assess tax when necessary for state reporting.
Identify correct expense categories and coding for expense report line items.
Serve as a resource for employee questions related to expense report and reimbursement policies.
Communicate with employees to reconcile expense report discrepancies and obtain required documentation.
Coordinate with other teams to resolve expense report issues.
Perform other related duties and ad hoc projects as assigned.