Expendable Inventory Management Specialist

Veterans Health Administration • Indianapolis, IN

11h • Onsite

About The Position

This position is located at the Richard L. Roudebush VA Medical Center in Indianapolis, Indiana, in the Commodity Management Division of Logistics Service. The Inventory Manager is responsible for inventory and management of expendable supplies and durable medical equipment (DME) in assigned areas. The role conducts short-, mid-, and long-term planning using enterprise-wide computerized tools and coordinates with service lines, biomedical engineering, acquisition personnel, and other stakeholders to balance clinical requirements and budget constraints.

The position analyzes demand history, program requirements, operations, procurement lead times, stock levels, supplier availability, costs, and other factors to determine supply needs and procurement decisions. It manages the flow of supplies through planning, procurement, storage, issue, utilization, and disposal; recommends product changes, substitutions, and additions to improve economy and efficiency; and develops acquisition strategies for DME. The role also conducts market research and advises customers on purchase recommendations using a best-value approach.

Work is primarily performed in an office setting, with frequent trips to other areas of the Medical Center, including the warehouse and patient-care areas. The employee may assist with receiving, storing, and distributing supplies, generally lifting light boxes under 40 pounds with appropriate material-handling devices. A valid driver's license is required. The work schedule is 7:00 a.m. to 3:30 p.m.; compressed or flexible scheduling, telework, and virtual work are not authorized.

Requirements

• U.S. citizenship is required.
• A valid driver's license is required.
• Applicants must complete the application, questionnaire, and online assessment.
• Applicants must meet the applicable time-in-grade requirement if they are current or former federal employees applying under the stated conditions.
• For GS-07, qualify through one year of specialized experience equivalent to GS-05, one full year of graduate-level education, superior academic achievement, or an allowable combination of graduate education and specialized experience.
• GS-07 specialized experience includes managing expendable items and DME, forecasting inventory needs, analyzing inventory reports and supply-support options, using automated inventory systems, researching and resolving issues, and implementing medical-supply return and reutilization programs.
• For GS-09, qualify through one year of specialized experience equivalent to GS-07, a master's or equivalent graduate degree, two full years of progressively higher-level graduate education leading to such a degree, a related LL.B. or J.D., or an allowable combination of graduate education and specialized experience.
• GS-09 specialized experience includes managing expendable items and DME, developing and supporting DME acquisition strategies, implementing medical-supply return and reutilization programs, applying supply-system performance principles and tools, and coordinating material support and resolving logistics problems.
• Resume must state qualifying specialized-experience employment periods in mm/yyyy to mm/yyyy format and indicate full-time or part-time status and hours worked per week when part-time; federal positions must include grade level.
• Transcripts must be provided when education is used to qualify.
• Selected applicants must complete onboarding and a background/security investigation.
• Employees must participate in the seasonal influenza vaccination program or obtain an approved medical or religious exemption; an exemption requires wearing a face mask.
• The selected employee must serve a one-year probationary period or two-year trial period, as applicable.
• Employees must maintain applicable training and licensing to operate assigned equipment.

Responsibilities

• Manage and control an assigned class of expendable materials and durable medical equipment.
• Serve as a point of contact for coordinating material support and resolving logistics problems.
• Conduct forecasting, quantitative analysis, and spot checks, and comply with special requirements for firearms, ammunition, and sensitive equipment.
• Implement federal and agency programs for the return and reutilization of medical supplies.
• Coordinate disposal of surplus or excess supplies, make emergent procurement decisions, and participate in root cause analysis.
• Conduct short-, mid-, and long-term advanced planning for expendable items and DME using enterprise-wide computerized planning tools.
• Analyze demand history, program requirements, operations, procurement lead times, stock levels, and other factors affecting procurement decisions.
• Coordinate with service lines, biomedical engineering, and other stakeholders to balance clinical needs and budget constraints.
• Compute supply and DME requirements and apply inventory principles and methodologies to determine when intervention in the supply system is needed.
• Engage customers and recommend product changes, substitutions, and additions to product lines to improve supply economy and efficiency.
• Manage, regulate, coordinate, and control expendable supplies throughout planning, procurement, storage, issue, utilization, and disposal.
• Forecast short- and long-range inventory needs, considering changes in medical and surgical technologies, clinical scheduling, and program requirements.
• Develop acquisition strategies for purchasing DME and support customers and acquisition personnel in developing requirements, using mandatory sources, and standardizing sources.
• Exercise Ordering Officer Authority in determining best value and contract sourcing.
• Analyze and advise customers on supply and DME purchase recommendations using best-value criteria.
• Conduct market research on product pricing and performance.
• Assist with receiving, storage, and distribution of supplies as needed.

Benefits

• Federal employee benefits are available to eligible employees and their families.
• VA may offer newly appointed federal employees credit for job-related non-federal experience or active-duty uniformed military service when determining annual leave accrual; approval is required and not guaranteed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed