Exhibition Project Manager

Detroit Institute of Arts•Detroit, MI

4d•$52,187 - $60,036

About The Position

The Exhibition Project Manager, in the Exhibitions department, provides direct support to the Director of Exhibitions in administering and executing the DIA’s exhibitions and permanent collection installations. The role coordinates planning, schedules, project resources, budgets, communications, meetings, and collaboration among internal teams and external organizations, vendors, and contractors. It also uses project management technology to support exhibition planning and execution, assists with departmental and special projects and events, and applies DIA values to promote a culture of belonging.

Requirements

Bachelor’s degree in art history, museum studies, arts administration, or a related field; additional years of experience may substitute for the degree requirement.
Five years of experience in fine arts museum project management.
Demonstrated collaboration skills across departments and divisions and with diverse external stakeholders.
Knowledge of the aspects involved in developing and organizing exhibitions and gallery installations.
Organizational skills to plan, manage, prioritize, and complete multiple ongoing projects to meet deadlines and goals.
Experience developing and tracking project budgets and ensuring adherence to approved budgets.
Understanding of ethical business conduct and professional practices, including protecting confidential and sensitive information.
Ability to communicate information, ideas, and instructions clearly, effectively, and professionally, orally and in writing.
Ability to speak publicly and present or share information clearly, effectively, and engagingly for the audience.
Ability to identify challenges and opportunities, involve others in resolving them, and recommend appropriate actions.
Ability to communicate with, manage, and oversee vendors to meet expectations and deadlines.
Ability to work occasional weekend and evening hours for special events.
Proficiency in the latest version of Microsoft Office 365.
Proficiency with remote-work technology, including scheduling with, connecting to, and using digital collaboration platforms such as Microsoft Teams.
Ability to establish and maintain professional, productive, and courteous interactions that promote positive teamwork, including responding appropriately to constructive feedback or suggestions for improvement.

Nice To Haves

Master’s degree.
Exhibition project management experience.
Experience with project management software; Wrike is preferred.

Responsibilities

Manage and coordinate planning activities related to scheduling, tracking, duration, resources, sequencing, and constraints for assigned special exhibitions and permanent collection installations.
Develop and track project schedules, keeping project teams on track and ensuring deadlines are met.
Serve as a liaison among internal stakeholders and outside organizations, vendors, and contractors to facilitate communication, collaboration, and timely delivery.
Use software tools and other technology to support exhibition project management and execution.
Initiate, organize, and conduct meetings; prepare agendas, record notes, and distribute meeting results.
Assist the Director of Exhibitions with building, overseeing, and approving exhibition budgets.
Coordinate, review, and execute exhibitions and permanent collection installations.
Coordinate interdepartmental communication to facilitate and track exhibition planning processes and procedures.
Assist with departmental project details and other special projects and events.
Apply DIA values in interactions to support a culture of belonging among internal and external stakeholders.
Perform other duties as assigned.