Executive Virtual Assistant - 19134

Somewhere • Latam, LA

2d • Remote

About The Position

Seeking a highly organized, polished, and proactive Executive Virtual Assistant to provide high-level support to the CEO and a roster of prestigious clients. This is a critical role that requires a blend of project management and impeccable communication. This is a position for a "closer"—someone who doesn't just manage a list but actively pushes projects forward. You will be at the heart of the operations, helping authors bring their stories to the stage.

Requirements

• Overall Experience: 4 years’.
• Industry Experience: Must have a background working specifically within the book publishing or PR space.
• Communication: Fluent in English with a clear, professional speaking voice and a "client-first" attitude.
• Administrative Excellence: High attention to detail with a focus on meticulous recordkeeping and professional proofreading.
• Project Management: Proven ability to multitask and manage creative workflows (specifically working with designers).
• Ethics & Professionalism: Require a confident, ethical individual who can represent the Director with poise and integrity.

Nice To Haves

• Previous client-facing experience where you were the direct point of contact for high-level stakeholders.

Responsibilities

• Act as the primary gatekeeper; stay "on top" of all incoming and outgoing inquiries, ensuring no communication falls through the cracks and responses are timely and professional.
• Own the schedules for the CEO and clients, ensuring seamless transitions between meetings, media appearances, and deadlines.
• Work directly with the graphic designer to oversee the creation of professional media kits, ensuring they align with client branding and are delivered on schedule.
• Manage the strategic distribution of digital ARCs (Advance Review Copies) to reviewers and influencers, maintaining meticulous records of who has received what.
• Handle the distribution of essential materials to guest hosts and external stakeholders.

What This Job Offers

• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 1-10 employees