Executive Support Specialist 1 – Criminal Justice Information Services Division
About The Position
The Oregon State Police is hiring one full-time, permanent Executive Support Specialist 1 for the Criminal Justice Information Services (CJIS) Division in Salem, Oregon. This is an in-office position with no remote or hybrid work option. The role provides confidential, executive-level clerical and program support to CJIS, the Public Safety Services Bureau, and OSP leadership as requested. Duties include administrative clerical work; compiling data and documents for budget and legislative activities; tracking user agreements and related correspondence; preparing meeting minutes and internal and external correspondence; and supporting office supplies, inventory, and approved purchasing. Work is generally completed independently under general supervision. Assignments may come from the Division Director, Deputy Directors, CJIS program or unit managers, and bureau or agency leadership.
Requirements
- Three years of clerical or secretarial experience, including one year at a full-performance level performing typing, word processing, or other document generation, and lead-work responsibility or coordination of office procedures.
- Courses or training in Office Occupations or Office Technology may substitute for up to one year of clerical or secretarial experience; no substitution is allowed for the required year at the full-performance level.
- Must be LEDS certified or able to obtain certification within 60 days of hire.
- Submit a resume demonstrating experience related to the minimum qualifications and a cover letter of no more than two pages addressing preferred skills.
Nice To Haves
- Experience using Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams), Microsoft Visio, and Adobe Acrobat Pro to create, manage, and maintain professional documents, routine memos, statistical reports, presentations, and forms.
- Professional verbal and written communication skills, including preparing agendas, taking accurate meeting minutes, tracking action items, and distributing meeting materials.
- Ability to work independently with attention to detail, initiative, and resourcefulness while managing confidential and sensitive information.
- Experience organizing and prioritizing multiple assignments with changing priorities while meeting deadlines.
- Knowledge of basic accounting, purchasing, billing, and inventory tracking.
Responsibilities
- Provide confidential, executive-level clerical and program support to the CJIS Division, Public Safety Services Bureau, and OSP leadership.
- Perform administrative clerical functions.
- Compile data and documents for budget and legislative activities.
- Track and maintain user agreements and related correspondence.
- Prepare meeting minutes.
- Prepare internal and external correspondence.
- Provide general office support, including maintaining office-supply inventory and ordering approved purchases.
- Complete assigned work independently under general supervision.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
