Executive Support Coordinator - Seattle

EY•Seattle, WA

2d•$56,300 - $106,900•Onsite

About The Position

As part of EY’s Enterprise Support Services team, the Executive Support Coordinator provides in-office support for local and visiting PPMDDs and assists with local office events. The role partners closely with remote Executive Assistants, serving as the onsite execution partner for activities that require an in-office presence. The coordinator owns requests through completion, communicates progress, and resolves issues to meet PPMDD needs. The position works independently as the only ESC onsite in Hoboken while also contributing to the wider ESC team at the 1 Manhattan West office, adapting to the needs of each location. The ideal candidate is organized, detail-oriented, and able to manage multiple tasks in a dynamic environment. The role uses knowledge of organizational policies, procedures, and practices to support business goals and contribute to a high-performing, diverse, and inclusive team.

Requirements

Ability to provide in-office support five days a week.
At least 4 years of relevant business experience, or a combined total of at least 2 years of relevant experience and an associate degree or higher.
Proficiency in MS Word, Excel, PowerPoint, Teams, and Outlook.
Strong attention to detail and confidence in the quality of work performed or reviewed.
Ability to interface professionally and confidently with senior leaders, exercising discretion and sound judgment.
Ability to manage conflicting priorities, organize workflow, anticipate customer needs, and independently use alternative resources.
Ability to work independently with minimal supervision and quickly solve problems to meet client needs.
Ability to develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software, and organizational policies and procedures.
Strong problem-solving and communication skills, agility, and ability to manage shifting priorities and collaborate with diverse teams.

Nice To Haves

Experience supporting senior executives or other senior business stakeholders.
Experience coordinating onsite meetings, events, or office-based initiatives.

Responsibilities

Assist in planning, organizing, and executing local office events, including team meetings, training sessions, and corporate gatherings, in compliance with meetings and events policies and processes and in collaboration with the contracted local workplace and facilities management team (CBRE).
Coordinate onsite event logistics with organizers and CBRE, including room setup, catering, and materials preparation.
Serve as a dependable onsite point of contact, take end-to-end ownership of requests, and escalate when additional support or guidance is needed.
Use firm knowledge, tools, and networks of resources to deliver work and solve problems to meet customer expectations.
Collaborate with the wider ESC team to facilitate smooth operations and effective communication.
Provide in-office support for local and visiting PPMDDs and complete activities that require an onsite presence in partnership with remote Executive Assistants.