FWS Executive Student Assistant to the Dean

Kentucky State University • Frankfort, KY

11h • Onsite

About The Position

The Office of the Dean in the College of Arts and Sciences is seeking 1-2 Executive Student Assistants to support the Dean and executive staff. This role involves providing daily administrative operations support, managing correspondence, organizing files, and handling confidential documents. The assistant will also be responsible for reception and hospitality, greeting visitors and maintaining a professional office environment. Additionally, the position assists with event and meeting logistics, communication tasks such as answering phones and drafting emails, and special projects including data entry, research, and marketing material preparation.

Requirements

• Must be eligible for the Federal Work-Study (FWS) program for the 2026–2027 academic year and maintain good academic standing.
• High degree of confidentiality, integrity, punctuality, and dependable attendance.
• Strong verbal and written communication skills with a professional demeanor suitable for an executive university office.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace; willingness to learn university-specific software/portals.
• Detail-oriented with strong time management skills and the ability to multitask effectively.

Responsibilities

• Assist the Dean and executive staff with daily administrative operations, including managing correspondence, organizing electronic and physical files, and handling confidential documents.
• Greet visitors, faculty, students, and guests arriving at the Dean’s Office; maintain a welcoming, professional, and orderly front office environment.
• Help schedule, set up, and organize logistics for departmental meetings, advisory board sessions, student forums, and special university events.
• Answer incoming telephone calls, route queries to appropriate faculty or department chairs, and draft routine emails or informational memos under supervision.
• Assist with data entry, basic research, presentation formatting, and marketing/promotional materials for college initiatives as requested by the Dean.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed