Executive Staff Specialist

Boise State University • Boise, ID

19h • Onsite

About The Position

This position provides a wide variety of daily and long-term administrative support to the executive’s office that includes calendar management, executing expenditures, travel authorizations, planning, organizing, implementing, and evaluating special projects, and writing and editing professional correspondence. This position is not eligible for a hybrid/remote work schedule. This position is not eligible for visa sponsorship. The newly formed College of Education and Public Service leverages the strengths of the former colleges to create one college that is stronger, more versatile, and more sustainable. This integration will utilize each college’s strengths in policy and governance, and faculty expertise in education, public service, and policy. In turn, the College of Education and Public Service uses expertise in leadership, education, and public service to equip future generations of problem-solvers.

Requirements

• Bachelor’s Degree or equivalent and 2 years of relevant professional experience.
• Excellent oral and written communication skills.
• Excellent phone skills.
• Comfortable working as a team.
• Excellent customer service skills.
• Ability to meet project deadlines while adapting to immediate demands.
• Ability to anticipate issues and informational needs.
• Ability to research and organize information and materials relevant to meeting topics and initiatives.
• Exceptional interpersonal and relational skills.

Nice To Haves

• At least 4 years of relevant experience.

Responsibilities

• Manage communication and scheduling activities for executive staff, ensuring confidentiality and effective time management.
• Assist with the review of complex, sensitive, and confidential problems and concerns from internal and external constituencies, including Boise State administration, faculty, staff, and students.
• Researches, analyzes, and compiles information to prepare reports, handle complaints or resolve problems.
• Responsible for processing payment requests, travel documents, contracts for services, expense and travel reports, and other documentation.
• Composes correspondence for supervisor on own initiative or from general instructions and formats/types a variety of executive, sensitive and/or confidential documents.
• Assists with the management of special projects as assigned, including special event planning and organizing.
• May involve direct supervision, hiring, and evaluating the work of support staff as well as providing training.
• Coordinates the faculty hiring processes for the college in collaboration with search committee chairs and support team members, including scheduling interviews, travel arrangements, meals, etc.
• Manages spreadsheet for all key transfers/new keys/lost keys for the college.
• Supports the college’s development agenda in collaboration with university advancement and the director of development.
• Assists direct supervisors with onboarding of new staff and faculty. This includes: ordering technology, office setup and supplies, office keys, and invitations to new faculty events.
• Performs other duties as assigned.

Benefits

• 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level