Executive Staff Assistant
About The Position
The Department of Elementary and Secondary Education is seeking an Executive Staff Assistant for the Commissioner's Office. This role is responsible for providing essential administrative support for the Office of the Commissioner, handling a wide variety of administrative functions of a highly complex and confidential nature. The position involves working closely with the Commissioner, Deputy Commissioner, and/or Chief of Staff to independently manage routine, confidential, and important administrative activities. The Executive Staff Assistant will serve as a liaison with the public and numerous stakeholders, process fiscal paperwork, and prioritize daily work by reviewing, reading, researching, and routing information.
Requirements
- Knowledge of Microsoft Office (Word, Excel, PowerPoint, Microsoft Outlook), internet research capabilities, and general office procedures.
- Knowledge of public record-keeping principles and practices.
- Knowledge of standard office procedures and processes.
- Skilled in maintaining organization.
- Skilled in drafting and proofing documents, including use of appropriate grammar, syntax, and usage rules.
- Skilled in basic data compilation and analysis.
- Skilled in event and meeting-planning and administration.
- Skilled in handling confidential information.
- Skilled in working independently.
- Skilled in handling multiple tasks simultaneously.
- Skilled in solving problems.
- Skilled in interpersonal relations and conflict resolution.
- Associate degree in a related field.
- Five years of related administrative experience and/or any combination of education, knowledge, skills, and experience that is substantially equivalent.
Responsibilities
- Performs a wide variety of administrative functions of a highly complex and confidential nature under the direction of the Commissioner, Deputy Commissioner and/or Chief of Staff.
- Works closely with the Commissioner and/or Deputy Commissioner and his/her staff to independently handle routine, confidential, and important administrative activities.
- Schedules meetings, monitors and addresses inquiries and correspondence via email, strategically manages calendars, coordinates travel arrangements, composes letters and memoranda, prepares meeting materials, and responds to phone calls to the Commissioner’s Office.
- Coordinates a variety of meetings and conferences, travel arrangements, appointments, and related activities.
- Works closely with the Commissioner, Deputy Commissioner and/or the Chief of Staff, may also include agency chiefs and directors, and project leaders and teams.
- Coordinates the referral of a variety of inquiries from the public, policy-makers, school district leaders, and from Department personnel related to assigned area of responsibility.
- Maintains records for assigned areas of responsibility.
- Serves as liaison with the public and numerous stakeholders.
- Processes the fiscal paperwork associated with the assigned area of responsibility.
- Prioritizes and organizes daily work by reviewing, reading, researching, and routing information.
- Creates, reproduces, and summarizes information as needed.
- Performs related work as assigned.
Benefits
- Direct deposit for all employees.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
