Sr. Staff Specialist - Executive Assistant

Marvell Technology•Santa Clara, CA

3d•$39 - $59•Hybrid

About The Position

Marvell is seeking a highly skilled, proactive, and exceptionally organized Executive Assistant to provide comprehensive administrative support to the office of the President and Chief Operating Officer. This individual will serve as a critical partner to the Senior Executive Assistant supporting the President & COO, collaborate closely with the Vice President of Communications, and function as a skilled administrative floater across the broader executive team as business needs require. The ideal candidate brings a high degree of professionalism, discretion, and the ability to manage multiple concurrent priorities in a dynamic, fast-paced global environment.

Requirements

Minimum of 7+ years of experience supporting senior executives, preferably in a fast-paced, global corporate or technology-driven environment.
Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Concur, Zoom, Oracle, Slack.
Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively across a complex executive office.
Excellent written and verbal communication skills, with a strong attention to detail and executive presence.
Strong problem-solving skills and the ability to work independently as well as part of a collaborative administrative team.
Proven ability to handle highly confidential and sensitive information with the utmost professionalism and discretion.
Global awareness and demonstrated ability to work across time zones in support of a worldwide organization.

Nice To Haves

Prior experience supporting a President, COO, or C-suite executive in a global technology or semiconductor company.
Experience partnering with Communications, including but not limited to, Marketing, Public Affairs functions, Operations, Information Technology, Sales, Supply Chain Planning, Procurement, including support of executive visibility and messaging activities.
Demonstrated experience functioning as an administrative floater or backup across multiple executive offices.
Advanced knowledge of preparing and refining presentations for C-level executives.
Experience managing executive expense reporting in compliance with corporate policies, travel management and passport/visa execution.
Coordinating logistics and partnering with events for team offsites, all hands, town halls, volunteer and/or team building events.

Responsibilities

Partner closely with and report to the Senior Executive Assistant to the President & COO, providing seamless day-to-day administrative support and ensuring continuity of operations across the executive office.
Proactively assist with calendar and schedule management, coordinating appointments, meetings, and priorities on behalf of the office of the President & COO.
Serve as a knowledgeable backup and resource for the Senior EA, assuming full responsibilities as needed during planned or unplanned absences.
Contribute to the preparation of briefing documents, agendas, talking points, and meeting materials in support of the office of the President & COO.
Provide dedicated administrative support to the Vice President of Communications, including calendar management, correspondence, travel coordination, and meeting preparation.
Assist with the coordination of internal and external communications initiatives, events, and executive messaging activities as directed.
Support the preparation and distribution of executive communications, presentations, and stakeholder materials.
Serve as a skilled administrative resource across the broader executive team, providing coverage and support for other administrative roles within the company as business needs dictate.
Maintain the flexibility and cross-functional knowledge required to step into various administrative capacities with minimal transition time.
Build and maintain strong working relationships across the executive administrative team to enable efficient collaboration and knowledge-sharing.
Proactively manage and prioritize complex executive calendars, coordinating appointments, meetings, and travel, ensuring time is allocated effectively and conflicts are resolved in advance.
Arrange complex domestic and international travel itineraries, ensuring all logistics are handled end-to-end, including flights, accommodations, ground transportation, passports, visas and meeting schedules.
Follow up on action items for internal and external meetings involving the office of the President & COO, VP of Communications, and other supported executives.
Draft, edit, and format correspondence, reports, presentations, and other professional documents for the President & COO, VP of Communications, and the broader executive leadership team if needed.
Submit expense reports on behalf of supported executives, ensuring all submissions are accurate, timely, and in full compliance with company policies.
Handle all sensitive, proprietary, and confidential information with the highest level of professionalism and discretion at all times.
Serve as a secondary point of contact between the office of the President & COO, VP of Communications, and internal teams, clients, and external partners, facilitating smooth communication and collaboration across departments.
Work collaboratively and productively as an integral member of the Senior and Executive Administrative staff, fostering a culture of teamwork, responsiveness, and mutual support.
Ensure smooth and efficient office operations, including managing office supplies, coordinating new hire equipment needs, and supporting general administrative functions as required.