Executive Staff Officer

State of Louisiana • Baton Rouge, LA

1d • Onsite

About The Position

The Louisiana Department of Public Safety & Corrections – Corrections Services is seeking an Executive Staff Officer for its headquarters in Baton Rouge, Louisiana, in the Undersecretary-Deputy Undersecretary Office. The role provides critical administrative support at the executive level, relieving department heads of administrative and operational responsibilities and helping ensure the efficient flow of information and actions across the agency. The officer composes and transmits directives or assignments to executive staff on behalf of department leadership and prepares correspondence addressing routine and complex matters.

The role supports the department’s mission to promote public safety and strengthen communities through fair, professional, and responsive corrections services. It includes serving as a staff advisor to the Deputy Undersecretary and coordinating and assisting with updates and implementation of policies, procedures, and activities in the Office of Management and Finance. The position also designs and publishes special-event invitations and correspondence, backs up the Assistant to the Undersecretary, and prepares and distributes executive staff meeting agendas and notices.

The appointment may be probationary or a promotion of a permanent, classified Louisiana state employee. Current permanent-status classified state employees may be required to accept a probationary appointment if selected; employees selected for promotion may be required to serve a trial detail before permanent promotion. The position is in a drug-free workplace, and applicants must authorize reference checks under PREA to be considered.

Requirements

• Six years of experience in administrative services; OR six years of full-time experience in any field plus three years of experience in administrative services; OR a bachelor’s degree plus three years of experience in administrative services; OR an advanced degree or Juris Doctorate plus two years of experience in administrative services.
• Every 30 semester hours from an accredited college or university may substitute for one year of the six years of full-time work experience in any field, up to 120 semester hours (four years).
• Applicants must authorize the HR Office to contact prior employers for reference checks under the Prison Rape Elimination Act by answering “YES” to the PREA question.
• Degrees, certificates, special licenses, or DD-214s must be verified by official documentation before hire; qualifying experience based on college credit or hours must be supported by a transcript.
• Applicants must provide relevant, detailed experience and education in the application; resumes are not accepted in lieu of completed application sections.

Responsibilities

• Serve as staff advisor to the Deputy Undersecretary, coordinating and assisting with updates and implementation of policies, procedures, and activities in the Office of Management and Finance.
• Design and publish DOC special-event invitations and correspondence.
• Serve as backup for the Assistant to the Undersecretary.
• Prepare and distribute agendas and notices for executive staff meetings, particularly Office of Management and Finance staff meetings.
• Compose and transmit directives or assignments to executive staff on behalf of department leadership.
• Prepare clear correspondence addressing routine and complex matters.
• Provide executive-level administrative and operational support to department heads and help maintain the efficient flow of information and actions across the agency.

Benefits

• Defined benefit pension plan.
• Health insurance, also available post-retirement.
• At least 10 paid holidays.
• Sick and annual leave that rolls over from year to year.
• Paid time off or accrued time for hours worked over 40 per week.
• Deferred compensation plan.
• Flexible benefits plan.
• Alternate work schedules; 4/10 schedules may be available for certain positions subject to policy requirements.
• Employee recognition programs, internal promotional opportunities, and professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed