Executive Staff Officer 3033971

Dept Of Transportation•Bismarck, ND

2d•$6,129 - $6,129•Onsite

About The Position

The North Dakota Department of Transportation is hiring an Executive Staff Officer in its Executive Office in Bismarck, North Dakota. The role provides high-level administrative and executive support across policy and legislative work, training and budget administration, departmental operations, events, and special projects. The position handles confidential information and may also serve in functions such as Notary Public, digital accessibility lead, intranet/website support, and Title VI Coordinator. The position requires seven years of experience in high-level administrative support that included participation in developing or modifying major projects or procedures. The experience must demonstrate the ability to conduct research, analyze and interpret information, and prepare formal reports. Relevant college-level coursework in business administration or a related field may substitute for the required experience on a year-for-year basis. Employment is subject to satisfactory completion of the interview process, a verifiable record of satisfactory performance in previous employment, and a criminal background check.

Requirements

Seven years of work experience in high-level administrative support duties that included participation in the development or modification of major projects or procedures.
Work experience demonstrating the ability to conduct research, provide analysis and interpretation of information, and prepare formal reports.
College-level coursework in business administration or a related field with coursework reflecting the required abilities may substitute for the required work experience on a year-for-year basis.
Satisfactory completion of the interview process.
A verifiable record of satisfactory performance in previous employment.
Successful criminal background check.

Responsibilities

Monitor and update departmental policies and coordinate annual reviews.
Track legislation, prepare briefings and testimony, and summarize post-session impacts.
Manage the Executive Training Budget and ensure alignment with strategic goals.
Develop and coordinate statewide training for Administrative Assistants and provide recommendations based on trends and skill-gap analysis.
Maintain Level 2 procurement certification and handle purchasing and p-card reconciliation.
Manage meeting room scheduling and oversee Open Meetings compliance.
Track audit findings and support Audit Committee scheduling and documentation.
Provide backup support for the Executive Team’s administrative assistant.
Lead project coordination for major departmental events, such as the Transportation Conference.
Support AASHTO/WASHTO activities and participate in planning committees.
Manage special projects and perform administrative tasks as needed.
Handle confidential information with discretion.
Serve in roles such as Notary Public, digital accessibility lead, intranet/website support, and Title VI Coordinator.