Executive Staff Assistant
About The Position
AEO is seeking an Executive Assistant to support a Zone Vice President with a variety of administrative tasks (VP of AEO Stores). The duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment and the ability to escalate serious or unique problems to higher levels. The successful candidate will possess structure, attention to detail, and flexibility to a high-paced deadline driven organization. This individual will need to work well in a team environment, be able to represent the group with professional courtesy and acumen as well as providing general support and assistance to their teams.
Requirements
- 3+ years previous, relevant experience supporting executives
- Experience handling confidential information in a professional environment
- Ability to maintain a flexible schedule. As needed, work hours need to coincide with leadership
- High degree of proficiency Google platform, Expert knowledge of Excel, Google Sheets, COGNOS
- Strong analytical, prioritizing, interpersonal, and problem-solving skills
- Strong verbal and written communication skills
- Strong project management (from conception to completion) & planning skills
- Demonstrated collaborative skills and ability to work well within a team
- Ability to work in a fast-paced and deadline-oriented environment
- Self-motivated with critical attention to detail and deadlines
Responsibilities
- Manage and maintain calendars for the VPs
- Plan and execute domestic and international travel planning and expense reconciliation
- Anticipate routine activities without prompting, and communicate any issues or delays in advance
- Daily email tracking, editing, filtering, and correspondence
- Organize and facilitate all meetings (off and on-site) as needed. Attend off-site meetings as necessary
- Assist as needed in development of dynamic presentation decks
- Compile Daily & Weekly Reporting
- Partner with other Executive Assistants to coordinate meetings and general administrative needs as necessary other duties as assigned
Benefits
- health care benefits (including medical, vision, and dental)
- wellness benefits
- 401(k) retirement benefits
- life and disability insurance
- employee stock purchase program
- paid time off
- paid sick leave
- parental leave and benefits
- holiday pay
- discretionary bonuses
- other incentives
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
