Executive Assistant, Medical Staff

Shriners Hospitals for Children•Galveston, TX

11d

About The Position

The Executive Assistant provides direct administrative support to the Chief of Staff and Medical Staff. The role requires knowledge of organizational operations, procedures, policies, and personnel, as well as the ability to work independently to plan and organize office operations. The Executive Assistant assists with planning and preparing special events associated with the Medical Staff Office, coordinates the Fellowship Program, and helps coordinate medical staff-hosted educational tutorials.

Requirements

Seven years of executive-level administrative experience and/or experience in a senior executive support position.
Excellent communication and follow-through skills.
Exceptional organizational and office skills.
Familiarity with statistical analysis and the ability to manage multiple schedules and deadlines.
Strong computer skills and experience producing high-quality work using word processing, spreadsheets, calendar and appointment programs, and database applications.
Experience with MS Word, PowerPoint, Excel, Teams, and the use of AI.

Nice To Haves

Associate degree.
Bachelor's degree.
Medical terminology.

Responsibilities

Coordinate administrative activities for assigned medical staff and the Chief of Staff.
Delegate messages in a timely manner and use proper etiquette.
Independently organize meetings, appointments, and events as needed.
Retrieve, circulate, and respond to emails.
Maintain current medical staff and Chief of Staff away schedules and communicate them accurately and effectively to clinical departments.
Maintain travel expense reimbursements for physicians and other providers.
Type correspondence, transcribe dictation, and meet deadlines.
Coordinate tutorials, scientific meetings, and legal inquiries and meetings.
Order inventory, lab coats, and business cards for physicians and other healthcare providers.
Maintain and submit reports to the home office as assigned.
Respond to and complete urgent assignments accurately and confidently.
Protect the confidentiality and security of files.
Provide support for credentialing.
Support Medicaid and Medicare enrollment applications for assigned medical staff.