Executive Staff Assistant

Arizona Department of Administration • Phoenix, AZ

2d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry is seeking an Executive Staff Assistant for its Information Technology (IT) Division. The position provides high-level administrative support and technical assistance to the Chief Information Officer, Deputy CIO, and IT Senior Managers. It coordinates projects and tracks administrative data, conducts management studies, and provides planning, coordination, and some technical expertise to manage applications. The role also conducts broad-scope operational and program-specific analyses of organizational structures, programs, policies, procedures, systems, practices, and operations to help improve the division’s effectiveness and efficiency.

The position is based at 801 East Jefferson Street, Phoenix, Arizona 85034. Salary is $55,427.00, Grade 20. The closing date is November 1, 2026. Employment is contingent on passing a background investigation. Employees are required to take a tuberculosis test during new employee orientation and annually thereafter, and newly hired State employees must successfully complete E-Verify. Driving on State business requires a current, valid, class-appropriate driver’s license, required training, and acceptable driving records; use of a personally owned vehicle on State business requires the statutorily required liability insurance.

Requirements

• Bachelor’s degree and three years of experience in a lead or executive-level administrative position.
• Experience with current project management and tracking tools.
• Experience with procurement, purchase orders, invoicing, and financial tracking.
• Experience with report-writing platforms and tools.
• Knowledge of management, public administration, and organizational principles, concepts, and techniques and their practical application to government.
• Knowledge of contemporary business practices, methods, and procedures; Department policies, procedures, structure, and functions; and State and federal rules and regulations.
• Knowledge of research methodologies, strategies for maintaining confidentiality, and computer software applications including Microsoft Office, Google Workspace, and internal project tracking tools.
• Skill in written and verbal communication, time management and planning, collaboration, tact and diplomacy, typing and computer use, research, office management, customer service, report writing, analysis and problem-solving, organization and attention to detail, identifying and analyzing organizational and procedural problems, solution-based implementation, and building and maintaining effective interpersonal relationships.
• Ability to work in a fast-paced environment, make sound business-based decisions, interpret and communicate rules and regulations, manage multiple projects, interact professionally with officials and the public, maintain confidentiality, meet deadlines, compose professional correspondence and reports, conduct research and compile concise reports, and evaluate others’ work and express ideas.
• Pass a background investigation.
• For driving on State business: possess and retain a current, valid, class-appropriate driver’s license; complete required training and pass necessary license-record checks; maintain an acceptable driving record; and, when using a personally owned vehicle, maintain required liability insurance.
• Take a tuberculosis test during New Employee Orientation and annually thereafter.
• Successfully complete E-Verify as a newly hired State employee.

Responsibilities

• Manage office functions and track bureau operating funds and budgets, procurement and purchase orders, and invoices.
• Book travel and maintain records and processes for reimbursements for the CIO and IT Senior Managers.
• Collect, compile, distribute, and manage Department metrics.
• Maintain updates in project management platforms and other complex administrative applications.
• Create reports, including metrics and analytical reports using reporting platforms.
• Develop training materials.
• Research a wide variety of issues, compile data, report findings, and respond to research requests.
• Create or edit presentations and documentation.
• Prepare complex reports for Executive meetings using data-driven metrics.
• Design and modify automated systems for applications.
• Develop and conduct surveys; confer with staff, gather information to define needs, and plan and conduct analyses.
• Research and track information for reports and projects, ensuring assignments are completed accurately and on time.
• Maintain current knowledge of Department policies and practices and apply them appropriately when researching reports and inquiries.
• Drive on State business.
• Perform other duties appropriate to the assignment.

Benefits

• Vacation and sick days, with 10 paid holidays per year.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Affordable medical, dental, and life insurance, with short-term and long-term disability options.
• Arizona State Retirement System participation; enrollment eligibility becomes effective after 27 weeks of employment.
• Optional deferred compensation plans and credit union membership.
• Wellness program.
• Incentivized commuter club and public transportation subsidy program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level