Executive Secretary, USDB

State of Utah Office of the Governor • Ogden, UT

1d • Onsite

About The Position

The Utah Schools for the Deaf and the Blind (USDB) is seeking a highly motivated individual to fill the position of Executive Secretary to the Director of the Kenneth Burdette School of the Deaf in Ogden. This role provides essential secretarial and administrative support to ensure the smooth operation of the director's office and contributes to the overall mission of USDB.

Requirements

• Broad practical skills in providing secretarial and administrative services.
• Strong computer skills in a variety of computer programs and software, such as Word, Excel, and Google applications, etc., with the ability to successfully implement information from each.
• Practical skill in gathering, organizing, and communicating information of importance to director's work assignments.
• Ability to communicate clearly and effectively; deal with people in a manner which shows sensitivity, tact, and professionalism; maintain strict confidentiality.
• Successful completion of criminal background check is required for this position.

Nice To Haves

• Working knowledge of Utah state processes, procedures, and purchasing practices.
• American Sign Language (ASL) skills.

Responsibilities

• Provide secretarial and administrative support and assistance.
• Maintain calendars; schedule and coordinate appointments, meetings, travel, etc.
• Use computer programs to write or draft correspondence, reports, documents, and/or other written materials; edit written material for accuracy, format, and arrangement of material and conformity with standard acceptable English.
• Generate and analyze data required for federal, state, and agency reports, gathering data and information which may be difficult to identify and require substantial research.
• Review incoming correspondence; initiate replies as appropriate; route matters requiring action by staff or other organizations and follow up to ensure actions are completed.
• Review outgoing correspondence, edit for procedural and grammatical accuracy, conformance to general policy and factual correctness; advise writers of problems needing attention.
• Maintain and/or create files or record keeping systems and monitor staff files.
• Use a variety of software programs to create specialized graphics, databases, spreadsheets, and other related specialties.
• Place orders for supplies.

Benefits

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed