Secretary - Executive Director

The Muslim Association of Canada • Mississauga, ON

11d • CA$21 - CA$24

About The Position

We are seeking a highly organized and motivated Secretary to provide administrative and office support. The successful candidate will play a key role in ensuring the office operates smoothly by managing communications, coordinating schedules, and supporting daily operations.

Requirements

• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent organizational and time-management abilities
• High attention to detail and accuracy
• Ability to handle confidential information with discretion
• Strong interpersonal skills and professional demeanor
• Fluent in English and Arabic

Nice To Haves

• Previous administrative or secretarial experience preferred
• French is preferred

Responsibilities

• Manage and maintain calendars, appointments, and meeting schedules
• Answer and direct phone calls, emails, and other correspondence
• Prepare, edit, and format documents, reports, and presentations
• Organize meetings, including scheduling, agendas, and minutes
• Maintain filing systems (paper and digital) and office records
• Assist with travel arrangements and logistics as needed
• Greet and support visitors in a professional manner
• Order and track office supplies and inventory
• Support general office operations and administrative procedures
• Assist with onboarding processes for new staff
• Liaise with vendors and service providers (e.g., IT, facilities, catering)
• Provide general administrative support to staff and management
• Perform other related duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed