Executive Secretary 10

State of Michigan • Lansing, MI

1d • Hybrid

About The Position

The Michigan Department of Health and Human Services mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect, and fairness. This position provides executive secretarial and administrative support to the Director and staff of the Long-Term Care Services Division. Responsibilities include handling confidential and sensitive information; screening incoming calls and emails; gathering information; and directing inquiries to Division staff, MDHHS staff, or other state and local agencies as appropriate. Additional duties include reviewing and auditing division time sheets, assisting with travel planning and expense processing, and managing documents, mail, calls, and faxes for the Division Director. At the Director’s discretion, this position also provides secretarial and clerical support to division staff, including typing, proofreading documents, faxing and mailing materials, and preparing general correspondence. This position also provides administrative and executive support to the Home Help Council.

Requirements

• Completion of high school
• Five years of office experience involving administrative support practices
• Two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9
• Application via NEOGOV
• Resume identifying specific experience and dates of employment (month and year, hours per week)
• Cover letter
• Official transcript(s) (scanned copies accepted, but not web-based, internet, or unofficial transcripts)

Responsibilities

• Handling confidential and sensitive information
• Screening incoming calls and emails
• Gathering information and directing inquiries
• Reviewing and auditing division time sheets
• Assisting with travel planning and expense processing
• Managing documents, mail, calls, and faxes for the Division Director
• Providing secretarial and clerical support to division staff (typing, proofreading, faxing, mailing, preparing correspondence)
• Providing administrative and executive support to the Home Help Council

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED