Executive Secretary

State of Utah Office of the Governor • Salt Lake City, UT

1d • $16 - $26 • Hybrid

About The Position

This is a Full-Time position with a hybrid work arrangement, meaning it involves both remote work and in-office presence. The role is responsible for coordinating specialized agency office functions, acting as a liaison, and serving as a resource for management, staff, clients, and customers. The Executive Secretary will prepare and process documents, draft correspondence and reports, and assist in leading staff by delegating assignments, monitoring work quality, and providing training.

Requirements

• Has strong technical skills, including but not limited to Google (drive, docs, forms, spreadsheets, presentations, calendar, and email), Microsoft (Word, Excel, PowerPoint, and Publisher), and Adobe.
• Has organizational skills, including project tracking and management over time.

Responsibilities

• Coordinate specialized agency office functions or activities.
• Acts as liaison between the office and other functional units of the agency.
• Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.
• Provides assistance to staff and public.
• Prepares and/or processes documents; reviews for accuracy and completeness; updates information and/or evaluates against policy; compares elements for consistency or logical relationships, etc.
• Writes or drafts correspondence, reports, documents and/or other written materials.
• Assist in leading staff; delegate work assignments, monitor/review quality of work, provide technical assistance or training, and provide input as requested on performance appraisal.

Benefits

• This position is eligible for a full benefits package.
• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed