Executive Secretary - FT Days

Community Health Systems•Palmer, AK

23h•Onsite

About The Position

Seeking a full-time Executive Secretary to support our Administration department at Mat-Su Regional Medical Center, located at 2500 S Woodworth Loop, Palmer AK. Day Shift: Monday - Friday during normal business hours. On occasion will need to be flexible to work evenings to support board meetings. We know it's not just about finding a job. It's about finding a place where you are respected, valued, and where your work is purposeful and fulfilling. A place where your talent is recognized, professional development is encouraged and career advancement is possible.

Requirements

3-5 years of administrative or executive support experience, preferably within a healthcare or hospital setting required
Excellent communication skills both written and verbal.
Very strong interpersonal skills and the ability to build positive relationships with staff, patients, and external partners.
Strong organizational, time management, and multitasking skills with demonstrated ability to manage multiple projects and tasks.
Proficient in office software (Microsoft Office Suite, especially Word, Excel, and PowerPoint), Google Suite, and hospital management software is a plus.
Attention to detail and problem-solving skills.
High level of professionalism and discretion, especially in handling confidential information.

Nice To Haves

Associate Degree in Business Administration, Healthcare Management, or a related field preferred

Responsibilities

Provides high-level administrative support to senior executives, including calendar management, scheduling meetings, and arranging travel.
Screens phone calls, manage email correspondence, and handle inquiries on behalf of the Executive team.
Prepares and organizes materials for meetings, presentations, and reports.
Serves as a liaison between senior leadership and hospital departments, ensuring smooth communication and coordination.
Schedules, coordinates, and facilitates meetings, conferences, and events as needed for the Executive team.
Takes and distributes minutes for executive meetings and follow up on action items.
Provides direct administrative support and assistance to members of the administrative team.
Greets all visitors and guests and assists in directing them to correct person/location.
Participates in timekeeping functions as directed.
Coordinates office supplies and equipment, ensuring that the Executive team has the necessary tools to perform effectively.
Consistently uses skilled communication which demonstrates congruence between words and actions.
Performs other duties as assigned.
Maintains regular and reliable attendance.
Complies with all policies and standards.