Executive Secretary I - Ump - Keyboarding

State of Illinois • Schaumburg, IL

6d • Onsite

About The Position

The Illinois Department of Transportation is hiring an Executive Secretary I to perform organizational and clerical duties in the Bureau of Materials under the direction of the Bureau Chief of Materials. The role provides reception, correspondence, travel coordination, and complex clerical and technical support to bureau staff.

Requirements

• Knowledge, skill, and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience, or completion of high school and three years of secretarial experience.
• Ability to keyboard accurately at 55 words per minute.
• Completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment; occasional scheduled, unscheduled, or last-minute overtime may be requested or required.

Responsibilities

• Serve as receptionist for the bureau, receive visitors, and direct them appropriately.
• Keyboard routine and non-routine correspondence, memoranda, reports, and other material from handwritten copy.
• Arrange travel and hotel reservations for the bureau chief and staff attending seminars and meetings.
• Perform complex clerical and technical support functions for bureau staff.
• Perform other duties as required or assigned that are reasonably within the scope of the listed duties.

Benefits

• Health, life, vision, and dental insurance
• Pension plan
• 12 weeks of paid maternity/paternity leave
• Deferred compensation and other pre-tax benefit programs, including medical and daycare
• 12 paid sick days annually
• 10 paid vacation days during the first year, with the opportunity to earn up to 25 annually
• 3 paid personal days annually
• 13–14 paid holidays annually, based on start date
• Tuition reimbursement
• Employee assistance program and/or mental health resources
• Flexible work schedules in several program areas, including flexible time and hybrid scheduling
• Extensive training and career advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree