Executive Secretary E10

State of Michigan•Lansing, MI

5d•Hybrid

About The Position

This position provides executive assistance in a confidential capacity performing administrative support and office management activities for the Finance Division Chief Accountant/Administrator, Managers, and professional staff. This position assists in coordinating special projects and tracks year end deadlines for the division. This position is responsible for the procurement of office supplies and IT equipment and licensing/software and serve as authorized requestor and serves as timekeeper, coordinates staff hiring processes, tracks employee training, and maintains employee files for Finance Division.

Requirements

Educational level typically acquired through completion of high school.
Five years of office experience involving administrative support practices.
Three years equivalent to experienced (E7) level administrative support work, Secretary 7, or Legal Secretary 7.
Two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8.
One year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.

Responsibilities

Provides executive assistance in a confidential capacity.
Performs administrative support and office management activities for the Finance Division Chief Accountant/Administrator, Managers, and professional staff.
Assists in coordinating special projects.
Tracks year-end deadlines for the division.
Responsible for the procurement of office supplies and IT equipment and licensing/software.
Serves as an authorized requestor.
Serves as timekeeper.
Coordinates staff hiring processes.
Tracks employee training.
Maintains employee files for the Finance Division.