Executive Secretary

Cooper University Hospital • Cape May Court House, NJ

2d • $23 - $32

About The Position

Provides administrative and operational support for the Plant Operations department by maintaining regulatory compliance documentation, personnel records, payroll, schedules, work order systems, contracts, budgets, capital projects, and purchasing activities. Coordinates preventive maintenance programs, vendor and contractor services, prepares reports and correspondence, and tracks departmental expenditures to ensure efficient operations and regulatory compliance. Maintains departmental calendars and records, supports leadership with administrative functions, and performs other duties as assigned.

Requirements

• Proficient in computers and other office equipment
• Knowledge of office secretarial and clerical duties and responsibilities
• Skill and proficiency in grammar, communication, and in mathematical calculations

Responsibilities

• Maintaining regulatory compliance documentation
• Managing personnel records
• Handling payroll
• Coordinating schedules
• Overseeing work order systems
• Managing contracts
• Tracking budgets
• Supporting capital projects
• Handling purchasing activities
• Coordinating preventive maintenance programs
• Managing vendor and contractor services
• Preparing reports and correspondence
• Tracking departmental expenditures
• Maintaining departmental calendars and records
• Supporting leadership with administrative functions

Benefits

• health
• dental
• vision
• life
• disability
• retirement
• on-site Early Education Center (employee discount)
• professional development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED