Executive Secretaries and Administrative Assistant

Datrose • Buffalo, NY

1d • Hybrid

About The Position

The Office of General Counsel (OGC) is seeking a highly organized and detail-oriented Legal Secretary / Paralegal to provide legal and administrative support to the General Counsel, First Deputy General Counsel, and Director of Trade Practices. The incumbent will work closely with OGC attorneys, investigators, respondents, court reporters, and administrative staff in support of legal proceedings and case management. The position will perform a variety of paralegal and legal administrative activities, including preparing legal documents, organizing hearing materials, maintaining case files and tracking systems, conducting legal research, preparing subpoenas and correspondence, and assisting attorneys with hearings and other confidential legal matters.

Requirements

• Professional phone skills
• Excellent organization skills and attention to detail
• Ability to multi-task and work in a team setting
• Good Administrative Assistant skills including typing, filing, copying, scanning
• Proficiency in Microsoft Office Suite, including: Office 365 Email and creating calendar reservations, Word, Excel, PowerPoint, Access
• Authorization to work in the U.S. is a precondition of employment.

Nice To Haves

• Paralegal and legal administrative activities
• Preparing legal documents
• Organizing hearing materials
• Maintaining case files and tracking systems
• Conducting legal research
• Preparing subpoenas and correspondence
• Assisting attorneys with hearings and other confidential legal matters

Responsibilities

• Answering phones, screening and directing incoming calls to appropriate parties
• Screening and directing visitors
• Scheduling room reservations
• Assisting with meetings
• Assisting Admin Team with projects
• Typing documents
• Updating databases
• Incoming and Outgoing Mail responsibilities
• Working with paper and electronic files
• Makes up Orientation Packets
• Other tasks as assigned

Benefits

• Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit-based factors.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed