Executive Secretaries and Administrative Assistants

US: Tryfacta • Albany, NY

1d • Onsite

About The Position

Tryfacta is seeking an Executive Secretary or Administrative Assistant for its client, the NYSDOH Office of Aging and Long-Term Care, at 875 Central Ave, Albany, NY 12206. This is a temporary contract assignment lasting 24 months, with a Monday through Friday schedule from 8:00 a.m. to 5:00 p.m. The role provides administrative and clerical support, including preparing reports and correspondence, managing information requests, maintaining records and databases, and troubleshooting staff issues. The position may also include other ad hoc assignments as needed.

Requirements

• High school diploma or equivalent.
• Five years of experience working for the Department of Health.
• Excellent working knowledge of Microsoft Office, specifically Word and Excel.
• Ability to enter data into and extract data from electronic databases.
• Ability to work independently and as part of a team with people of different personalities.
• Ability to handle multiple, shifting priorities.
• Good organizational skills, including the ability to organize information into reports.

Nice To Haves

• Certification in Microsoft Office products.
• Knowledge and experience with computer information systems and computer programming.
• Bachelor’s degree.
• Familiarity and knowledge of the Health Commerce System and the Statewide Financial System.

Responsibilities

• Prepare reports and handle information requests.
• Perform clerical functions, including preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Screen incoming correspondence, refer it to appropriate staff, and follow up to ensure timely responses.
• Format documents using Word and Excel.
• Maintain tracking and database systems.
• Receive and process mail; fax, scan, photocopy, email, and upload documents.
• Perform data entry and maintain paper and electronic filing systems.
• Troubleshoot a range of staff issues, including IT issues.
• Complete other ad hoc assignments as needed.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED