Executive Sales Administrative Assistant - National Accounts

Grainger Businesses • Lake Forest, IL

1d • $27 - $40 • Remote

About The Position

As the Executive Assistant, you will be reporting to a RSVP, National Accounts and will be supporting 1 RSVP and 1 Director. You will be the first contact for general department inquiries, providing customer service and ensuring all incoming requests (e.g., emails, phone calls and visitors) are prioritized. You will manage responsibilities with a high degree of responsiveness.

Requirements

• 3+ years of previous experience as an Administrative Assistant, supporting Management.
• Bachelor's degree or equivalent experience.
• Experience communicating essential information concisely, both in writing and verbally.
• The ability to proofread documents for correct grammar, spelling and punctuation.
• An anticipatory approach, and experience managing complex administrative details and determining best approach/action to use in non-routine situations.
• Detailed knowledge of business operations, organizations and relationships involved at various management levels.
• 3+ years of experience improving operational efficiency.
• A knack for learning multiple software programs. reporting automation tools experience is helpful.

Nice To Haves

• reporting automation tools experience is helpful

Responsibilities

• Manage the leader's time through strategic and proactive calendar management and scheduling. Responsibilities may include managing invites, coordinating presentation content and handouts, recording meeting notes, action items, audio, scheduling and launching online content, facilitating online questions from attendees during meetings, troubleshooting technical and logistical issues, and organizing follow up activities.
• Be a partner to the leader by anticipating challenges and driving recommendations for solutions and process improvements.
• Manage logistics/event planning for all leadership meetings including selecting venues, food, coordinating development of schedules, by our leaders and providing on-site meeting support.
• Demonstrate a thorough understanding of department and appropriate Company policies, procedures, and operations.
• Manage business travel logistics and ensure leader(s) have necessary documentation for travel (domestic and international).
• Manage multiple electronic documents including composing, modifying, proofreading, or disseminating items such as: memos, reports, PowerPoint presentations, department site updates, surveys, organizational charts, or records management.
• Co-own and manage department’s SharePoint site. Manage multiple papers and electronic documents including composing, modifying, proofreading, or disseminating; for instance, memos/letters, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, or records management.
• Maintain department supplies and manage associated budget; may own other department specific processes or activities.
• Participate in relevant department projects.
• Participate in department projects and tasks including but not limited to training and support of other Administrative Business Partners as needed.
• Monitor, maintain, and order department supplies and manage associated budget; may own other department specific processes or activities.
• Take action where appropriate as well as track departmental expenses and resolve/reconcile discrepancies on general ledger budget accounts.
• Support the onboarding and departure process for department team members.

Benefits

• Medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, tuition reimbursement, student loan refinancing and free access to financial counseling, education, and tools.
• Maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non-birth parents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree