Executive Recruitment and Onboarding Coordinator

University of Maryland Medical System•Linthicum Heights, MD

About The Position

Responsible for managing the executive recruitment process, from initial candidate sourcing through to hiring, while also leading the onboarding experience for newly hired executives. Partners with leadership and internal and external recruitment partners managing recruitment needs and activities.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience).
2+ years of experience in recruitment, preferably with a focus on executive-level roles.

Responsibilities

Partner with senior leadership to understand the hiring needs for executive-level positions across the organization.
Manage the full lifecycle of executive recruitment processes, including developing leadership profiles, sourcing candidates, coordinating initial interviews, and facilitating final interview rounds in partnership with administrative teams and senior leadership.
Create and implement engagement initiatives that span the entire recruitment lifecycle, including pre-interview preparation, interview process enhancement, post-interview follow-up, and onboarding integration, ensuring candidates feel supported and valued at every stage.
Coordinate executive search activities with internal and external recruitment partners, including executive search firms.
Provide regular updates to stakeholders on the status of searches, candidate pipelines, and upcoming recruitment needs.
Act as the primary point of contact for executive candidates, providing timely and accurate information regarding their application status, interview schedules, and next steps.
Lead and manage the pre-onboarding and onboarding process for newly hired executives, ensuring a smooth transition and integration into the organization.
Create and manage employee packets that guide new executive hires in their transition to the community, organization and job specific responsibilities and expectations.
Collaborate with HR, IT, and other departments to ensure that all necessary systems, tools, and resources are in place for new executives before their first day.
In partnership with senior leadership, prepare personalized onboarding schedules, introducing new executives to key stakeholders and organizational leadership.
Track and assess the effectiveness of the executive onboarding process, making recommendations for continuous improvement based on feedback from new hires and leadership.
Monitors and completes required pre- and post- job offer screening requirements on all assigned candidates (e.g., background checks, reference checks, etc.) and escalates issues as appropriate.
Verify and upload required documentation, ensure data accuracy in all systems, generate reports to track onboarding progress and completion, and monitor relevant performance metrics.
Administratively support talent leaders.
Other duties as assigned.