Executive Producer

George P. Johnson Experience Marketing•Boston, MA

1d•$140,000 - $170,000•Hybrid

About The Position

GPJ is hiring an Executive Event Producer to support a high tech client. This role is hybrid, requiring you to report on-site to one of the following office locations a minimum of 2 days/week: Austin, Boston, Detroit, Los Angeles, Nashville, New York City, San Francisco or Denver. As Executive Producer, you are responsible for overseeing the efficient and effective execution of timelines and budgets across all workstreams for much larger and more complex projects. These projects can encompass both live and digital elements, requiring creative solutions and flexibility within the timeline and budget. Depending on the size and scope of the program, this role may have a wide range of required skill sets and compensation will vary depending on level of experience & location. You take ownership of entire projects or a portfolio of projects throughout the span of a year. Collaboration across teams is essential as you work together to develop flawless concepts. One of your key roles is to monitor the profitability of these projects while ensuring the utmost satisfaction of our clients. Managing client relationships is a crucial aspect of your role. You not only nurture these relationships but also act as a strategic partner and advocate at senior levels within the client's organization. Regular updates are provided to the Account Lead, and any potential issues or concerns are proactively addressed. You also offer insights and collaborate to find solutions. When it comes to event staffing and resourcing, you provide input while working closely with Department Managers and IP (Integrated Production) leaders. You also handle strategic relationships with larger vendors. This involves maintaining effective communication, overseeing the vendor Request for Proposal (RFP) process when necessary, and promptly addressing any issues that may arise. You ensure that the closing and reconciliation processes are meticulously completed for the entire event. During this phase, you identify any potential risks or significant opportunities for improvement. Another important aspect of your role is guiding and mentoring larger event teams, providing them with direction and support. Due to your extensive experience in event production, you are considered a subject matter expert (SME) in this field. As such, you contribute to the education and development of teams working on projects, both within a specific project and across the entire practice.

Requirements

Advanced awareness of GPJ and Project agency offerings
Experience with highly complex, high-profile projects and events (including examples such as but limited to: multiple workstream / dimensions, more complex internal team / client team)
Event experience: has managed or supported any budget - E.g., Experience leading events with $2m+ budget; will vary for automotive, tech
Event attendance – has worked on an event with any number or attendees. E.g., Experience leading events with 2500+ attendees
Builds budgets/estimates (entire event); manages/reconciles budget (entire event / major component); directs / guides others to build, manage and reconcile budgets; providing oversight / accountability
Understands and effectively manages / oversees key financial metrics (across all workstreams).
Understands and takes effective steps to address impact of changes on project budget and financial metrics
Able to proactively identify and elevate potential budget / financial issues, taking effective actions to address
Understands and actively oversees key PO, reconciliation and invoicing processes
Has ability to negotiate and identify SCORE; oversee and drive event team SCORE results
Ability to understand on-site methodology, practices and requirements, as well as show and venue rules and regulations (if applicable)
Expert knowledge of end-to-end GPJ Event Production and project processes, with ability to train others
Strong proficiency in Google and Microsoft Office software.
Develop, maintain and strengthen partnerships with others inside and outside the client organization.
Identify new stakeholders, manage client expectations, define new business opportunities and deliver against clients’ needs while skillfully balancing the needs of the client and those of the agency.
Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport, builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
Be accountable. Demonstrate accountability. Hold yourself and others to a high standard of work, that includes following set processes, achieving deadlines and operating within control systems.
Own both success and failures, without blaming others.
Create a culture of accountability in your teams.
Follow through on commitments by your actions.
Seek opportunities and takes action to ensure effective collaboration with the GPJ internal teams, other Project agencies, clients and partners.
If responsible for leading people or team, model this behavior for team and expect same behavior from employees.
Even with tight project budget management practices, you focus on the desired outcome and are ready with multiple solutions in order to reach the end goal.
12-15+ years of relevant experience in event production, live production, integrated production, account management, project management or similar.
Experience and confidence engaging and building respected, trusted peer-to-peer relationships with mid to senior level client side executives.

Nice To Haves

Some global experience is desired
Experience working with Fortune 500 brands desired
Previous experience with ERP, Project Management software, or similar tool is preferred
May have direct reports
Contribute to selling, planning, and developing work
Able to lead and inspire a high performing kickass team (e.g., high trust, committed, effective conflict management, focus on accountability and results)
May help mentor / teach others on Event team
Has overall ownership and management of master timelines / schedules

Responsibilities

Overseeing the efficient and effective execution of timelines and budgets across all workstreams for larger and more complex projects.
Taking ownership of entire projects or a portfolio of projects throughout the span of a year.
Monitoring the profitability of projects while ensuring client satisfaction.
Managing client relationships and acting as a strategic partner and advocate at senior levels within the client's organization.
Providing input on event staffing and resourcing, working closely with Department Managers and IP leaders.
Handling strategic relationships with larger vendors, including communication and overseeing the RFP process.
Ensuring meticulous completion of closing and reconciliation processes for the entire event.
Identifying potential risks or significant opportunities for improvement during the closing phase.
Guiding and mentoring larger event teams.
Contributing to the education and development of teams working on projects as a subject matter expert (SME).