Executive Producer

Tombras•Portland, OR

12d•Onsite

About The Position

The Executive Producer will lead the agency's production function, overseeing projects from concept through final delivery. This role involves developing production strategies that align creative vision with budget, schedule, and operational needs, and assigning internal and external producers based on project scope, complexity, and expertise. The Executive Producer will continuously improve production workflows, processes, and best practices to support a growing agency. This position requires partnering with Creative, Strategy, Account Services, and Project Management during concept development to assess production approaches, budgets, and feasibility, as well as developing production schedules, scopes of work, and cost estimates. The role involves managing all phases of production, including pre-production, production, post-production, and project closeout, ensuring projects remain on schedule, within budget, and meet the agency's standards for creative excellence. Proactive identification of risks and development of solutions before they impact project delivery is crucial. The Executive Producer will build and maintain strong relationships with directors, photographers, production companies, editors, animators, music partners, sound designers, post-production facilities, and freelance production talent. This includes sourcing, negotiating, and managing vendor contracts, scopes, and pricing, and partnering with Account Services to develop production estimates and manage budget revisions. Reviewing bids, negotiating favorable terms, and ensuring responsible stewardship of client budgets are key responsibilities. Maintaining accurate production documentation, financial records, licensing information, and final project assets is also required. In terms of team leadership, the Executive Producer will mentor and support producers while fostering a collaborative, solutions-oriented production culture. This includes recruiting, onboarding, and developing production talent as the agency grows, providing coaching, performance feedback, and professional development opportunities, and promoting collaboration across departments for seamless project execution. The role also involves serving as a trusted production advisor to clients, helping them navigate production decisions with confidence and transparency, communicating proactively with clients and internal teams regarding timelines, budgets, creative solutions, and project updates, and working closely with procurement teams and client stakeholders to ensure compliance with contractual and production requirements. Finally, the Executive Producer will stay current on emerging production techniques, technologies, creative talent, and industry trends, continuously expand the agency's network of production partners and creative collaborators, and identify innovative production approaches that improve efficiency while elevating creative quality.

Requirements

10+ years of production experience within a creative, advertising, or production agency environment.
Experience producing integrated campaigns across broadcast, video, photography, digital, social, experiential, and branded content.
Previous experience leading production teams and mentoring creative operations professionals.
Strong financial acumen with experience developing estimates, managing budgets, and negotiating vendor contracts.
Deep network of production partners, directors, editors, photographers, composers, and post-production resources.
Outstanding organizational and project management skills with exceptional attention to detail.
Excellent communication, leadership, and relationship-building skills.
Ability to manage multiple productions simultaneously while maintaining a high level of quality.
Bachelor's degree or equivalent professional experience.

Nice To Haves

You're an experienced producer who knows that great creative work depends on exceptional planning, collaboration, and execution.
You thrive in fast-paced environments, enjoy solving complex production challenges, and bring a calm, solutions-oriented approach to every project.
You're equally comfortable negotiating a production budget, leading a crew on set, mentoring producers, or presenting recommendations to clients.

Responsibilities

Lead the agency's production function, overseeing projects from concept through final delivery.
Develop production strategies that align creative vision with budget, schedule, and operational needs.
Assign internal and external producers based on project scope, complexity, and expertise.
Continuously improve production workflows, processes, and best practices to support a growing agency.
Partner with Creative, Strategy, Account Services, and Project Management during concept development to assess production approaches, budgets, and feasibility.
Develop production schedules, scopes of work, and cost estimates.
Manage all phases of production, including pre-production, production, post-production, and project closeout.
Ensure projects remain on schedule, within budget, and meet the agency's standards for creative excellence.
Proactively identify risks and develop solutions before they impact project delivery.
Build and maintain strong relationships with directors, photographers, production companies, editors, animators, music partners, sound designers, post-production facilities, and freelance production talent.
Source, negotiate, and manage vendor contracts, scopes, and pricing.
Partner with Account Services to develop production estimates and manage budget revisions throughout production.
Review bids, negotiate favorable terms, and ensure responsible stewardship of client budgets.
Maintain accurate production documentation, financial records, licensing information, and final project assets.
Mentor and support producers while fostering a collaborative, solutions-oriented production culture.
Recruit, onboard, and develop production talent as the agency grows.
Provide coaching, performance feedback, and professional development opportunities.
Promote collaboration across departments to ensure seamless project execution.
Serve as a trusted production advisor to clients, helping navigate production decisions with confidence and transparency.
Communicate proactively with clients and internal teams regarding timelines, budgets, creative solutions, and project updates.
Work closely with procurement teams and client stakeholders to ensure compliance with contractual and production requirements.
Stay current on emerging production techniques, technologies, creative talent, and industry trends.
Continuously expand the agency's network of production partners and creative collaborators.
Identify innovative production approaches that improve efficiency while elevating creative quality.