Executive / Personal Assistant

Mahler Private Staffing•Milwaukee, WI

4d•$90,000•Onsite

About The Position

A prominent business executive in downtown Milwaukee is seeking a polished, highly capable Executive / Personal Assistant to join an established team and provide sophisticated business and personal support. This is an excellent opportunity for a smart, proactive professional who thrives in a fast-paced environment, anticipates needs and knows how to figure things out independently. The ideal candidate is business-minded, technically strong and comfortable preparing complex documents and working with financial and confidential information. The position works closely with an existing Executive Assistant, with the goal of becoming fully cross-trained and able to provide seamless support to the executive.

Requirements

Prior experience supporting a senior executive in a sophisticated, fast-paced business environment.
Advanced proficiency with Word, PowerPoint and Excel.
Excellent writing, editing and document preparation skills.
Strong financial literacy and comfort working with detailed business information.
Highly intelligent, resourceful and able to learn quickly.
Proactive problem solver with excellent judgment and follow-through.
Polished, professional and articulate with strong communication skills.
Discreet and trustworthy with confidential business and personal matters.
Resilient, adaptable and comfortable working with a highly engaged executive.
Available to work in-office Monday through Friday with flexibility as needed.

Nice To Haves

Experience in commercial real estate, development, construction, finance, M&A, transactional law or professional services strongly preferred.

Responsibilities

Manage a complex business and personal calendar and changing priorities.
Coordinate travel, appointments, meetings and personal commitments.
Prepare, edit and format complex reports, proposals, correspondence and business documents.
Create sophisticated PowerPoint presentations and Excel spreadsheets.
Assist with budgets, financial reports, forecasts and project-related materials.
Conduct detailed research and complete special projects independently.
Anticipate needs and prepare information and solutions in advance.
Assist with philanthropic activities and personal projects.
Handle confidential personal matters, including bills and financial information.
Serve as a gatekeeper and communicate professionally with executives, business partners and other contacts.
Partner closely with the existing Executive Assistant to provide seamless coverage and support.