AC247 - Full Time Executive & Personal Assistant - Mill Valley

British American Household Staffing•Mill Valley, CA

3d•$55•Hybrid

About The Position

The co-founder and COO of a fast-growing beauty brand is seeking a sharp, discreet, and highly organized Executive and Personal Assistant to be her right hand across both her professional and personal life. This is a hybrid role for someone equally at ease managing a fast-moving executive calendar and inbox, coordinating complex travel, and bringing calm, order, and anticipation to a busy family household. The family already has dedicated childcare and household support, and the company has a remote EA and operations team. The principal lives in Mill Valley, works between home and the company's Mill Valley office, and travels regularly for work. You will be her trusted point of contact, keeping the many moving pieces across work, family, travel, and home organized and simple. This calls for someone proactive and anticipatory who takes ownership, protects the principal's time and privacy, exercises excellent judgment, and closes loops independently rather than waiting to be asked. The general schedule is Monday through Friday from 8/8:30am to 6pm with some flexibility. This position is open to local candidates only.

Requirements

4+ years supporting a senior executive, founder, or private principal, ideally with a blend of corporate and private/family experience
Flexible with hours around travel and time zones, and available for occasional travel if needed
Strong, verifiable references; legally authorized to work in the United States
Valid driver's license, clean driving record, and reliable vehicle
Comfortable signing an NDA

Nice To Haves

Exceptionally organized, proactive, and anticipatory, with a gift for staying two steps ahead
High-agency, resourceful, and comfortable figuring things out without needing every step spelled out
Absolute discretion and sound judgment with sensitive business, legal, and personal matters
Excellent written and verbal communication, with the ability to draft clear and polished correspondence
Strong judgment around prioritization and comfortable distinguishing what needs the principal's attention from what can be handled, delegated, or declined
Equally comfortable in a fast-paced startup environment and a private family home
Tech-fluent and quick to learn new systems; strong with calendar, email, Google Workspace, Slack, and modern productivity and AI tools
Strong at research and able to turn a wide range of options into a thoughtful recommendation
Calm, resourceful, and unflappable under pressure, with genuine warmth and a family-first mindset
Flexible and low-ego about the range of responsibilities that come with a true EA/PA role
Comfortable driving and handling occasional in-person logistics throughout Marin and San Francisco

Responsibilities

Own a complex calendar across multiple time zones, prioritizing and protecting the principal's time
Triage email and communications, draft correspondence, flag what truly requires the principal's attention, and independently handle or follow up on routine matters
Prepare for meetings with relevant materials, context, briefings, and timely follow-ups
Coordinate domestic and international travel end to end, including flights, hotels, itineraries, ground transportation, and visas
Track commitments, deadlines, decisions, and action items, and keep the principal ahead of them
Coordinate scheduling and logistics with the leadership team, investors, advisors, and external partners
Handle the principal's individual expenses and administrative needs
Take on research and special projects, distilling options into clear recommendations and next steps
Work closely with the company's existing EA and operations team while maintaining clear ownership of the principal's individual schedule, priorities, and follow-through
Be a warm, professional point of contact with the leadership team and external partners
Manage the family and personal calendar, syncing schedules across both parents, two young children, school, childcare, work, and travel
Book and coordinate personal appointments, family travel, vacations, restaurants, and activities
Handle personal and household administration, including bills, subscriptions, memberships, renewals, forms, and record-keeping
Support school logistics, forms, activity and camp sign-ups, and the children's calendars
Coordinate household appointments, vendors, service providers, and repairs, following through until issues are resolved
Handle personal research, purchases, returns, gifting, and occasional errands
Help plan family events, dinners, hosting, holidays, birthdays, and special occasions
Anticipate upcoming needs and deadlines before they become urgent
Act as a central point of coordination for the family's existing caregivers and household support, so schedules and logistics are organized in one place
Help manage staff schedules, coverage, time off, and back-up care, and arrange occasional sitters as needed
Liaise with the household payroll provider and help keep household records organized
Build and maintain simple household systems and a running household manual so important information is easy to find and the household runs smoothly, including when the family travels