AC246 - Full-Time Executive Personal Assistant - Brooklyn, NY

British American Household Staffing•New York, NY

3d•$45•Hybrid

About The Position

The founder and CEO of a growing New York CPG brand is seeking a sharp, discreet, and highly organized Executive and Personal Assistant to be her right hand across both her professional and personal life. This is a rare hybrid role for someone equally at ease managing a fast-moving executive calendar in the office and bringing calm, order, and anticipation to a busy family household. The family already has a full-time nanny/PA. The principal spends most of her time at the company's office in Brooklyn, sporadically at the family's home in the FiDi, and travels internationally as needed. You will be her single, trusted point of contact, keeping both worlds running seamlessly and coordinating the family's household team so that life at work and at home stays organized and simple. This calls for someone proactive and anticipatory, who takes ownership, protects the principal's time and privacy, and operates with absolute discretion. The ideal candidate will be highly resourceful, proactive, and able to thrive in the fast-paced, ever-changing environment of a startup. They should be tech-forward and AI-savvy, with a natural ability to leverage technology and emerging tools to work efficiently and stay ahead of the curve. Equally important, the candidate should have excellent instincts and a strong understanding of the local landscape—someone who intuitively knows the right restaurants, venues, services, vendors, and experiences and can quickly identify the best options for the Principal.

Requirements

5+years supporting a senior executive, founder, or private principal, ideally with a blend of corporate and private/family experience
Comfortable flowing between corporate and domestic responsibilities
Child-friendly
Flexible with hours around travel and time zones, and available for occasional travel if needed
Strong, verifiable references; legally authorized to work in the United States
Highly anticipatory, with the ability to understand what the Principal needs before she even asks - including making sure she eats

Nice To Haves

Tech-forward and AI-savvy, with a natural ability to leverage technology and emerging tools to work efficiently and stay ahead of the curve.
Excellent instincts and a strong understanding of the local landscape—someone who intuitively knows the right restaurants, venues, services, vendors, and experiences and can quickly identify the best options for the Principal.
Google Workspace and Slack a plus

Responsibilities

Own a complex calendar across multiple time zones, prioritizing and protecting the principal's time
Triage email and communications, draft correspondence, and make sure nothing falls through the cracks
Prepare for meetings: agendas, materials, briefings, and timely follow-ups
Coordinate domestic and international travel end-to-end, including itineraries, logistics, and visas
Manage expenses, invoices, and reporting, and liaise with finance as needed
Coordinate board, investor, and leadership meetings and their logistics
Track projects, deadlines, and action items, and keep the principal ahead of them
Be a warm, professional point of contact with the leadership team and external partners
Manage the family and personal calendar, syncing schedules across both parents and two school-age children
Book and coordinate personal appointments, family travel, and vacations
Handle household administration: bills, subscriptions, expense tracking, and record-keeping
Support school logistics, forms, activity sign-ups, and the children's calendars
Help plan family events, dinners, hosting, and special occasions
Act as the single point of contact for the family's household team (nanny and housekeeper), so the family coordinates through one person rather than many
Help manage staff schedules, coverage, time off, and back-up care, and arrange occasional sitters
Liaise with the household payroll provider and keep records clean and compliant
Build and maintain simple household systems and a running household manual, so everything runs smoothly, including when the family travels