Executive Personal Assistant, New York City

Mahler Private Staffing•New York City, NY

7d•Hybrid

About The Position

A busy executive couple is seeking a highly experienced, resourceful, and polished Executive Personal Assistant to join its tenured private staff. Working directly with the Principal, this trusted professional will deliver seamless administrative and personal support. This is a primarily work-from-home opportunity for a New York City–area professional who values flexibility and takes pride in operating at the highest level of private service. Occasional short-term travel to Palm Beach, The Hamptons, and London will be required. The ideal candidate will genuinely enjoy these trips and will bring composure, curiosity, and excellent judgment to supporting the family across residences and time zones. The Executive Personal Assistant will manage complex calendars and travel, liaise among the residences, coordinate closely with the Husband's Personal Assistant in London, and manage a broad range of administrative, personal, cultural, and philanthropic priorities. Success requires a calm demeanor, impeccable discretion, proactive ownership, and a genuine commitment to the shared values of Respect, Integrity, Honesty, Innovation, and Execution.

Requirements

Eight+ years of prior experience as a Personal Assistant or Executive Personal Assistant to a high-net-worth individual, family, or senior-level executive
Excellent, verifiable references
Bachelor's degree required
Exceptional proficiency in Outlook, Excel, and Word, with the ability to use AI-enabled productivity tools thoughtfully and effectively
Strong technical fluency across computers, platforms, and mobile devices, including the ability to troubleshoot household technology
A calm, controlled, and solutions-oriented presence; able to take genuine ownership of responsibilities and find satisfaction in exceptional executive support
Unquestionable integrity, confidentiality, and discretion
Outstanding written and verbal communication skills and a polished, professional presentation
Meticulous organization, creativity, initiative, and consistent attention to detail
Ability to manage diverse priorities under pressure and exercise independent judgment
Resourceful problem-solving skills and the ability to anticipate needs and think beyond conventional solutions
Ability to interact professionally and respectfully with household staff, vendors, advisors, and institutional contacts
Valid driver's license and passport, with flexibility for occasional domestic and international travel

Responsibilities

Manage the Principal's complex calendar, priorities, and evolving commitments with accuracy and sound judgment
Schedule corporate meetings and personal, medical, and household appointments
Draft polished formal correspondence and handle sensitive communications with complete discretion
Design and manage sophisticated domestic and international travel arrangements, including complex itineraries, passports, visas, transfers, and contingency planning
Proactively assist with planning family travel and coordinate closely with the Husband's Personal Assistant in London
Liaise with the residence teams to ensure continuity and timely follow-through
Coordinate social gatherings and philanthropic events, working effectively with venues, vendors, household staff, and external partners
Support the family's art collection (acquisitions, shipping, storage, files, documents, cataloging, liaising with key stakeholders, etc.)
Execute requests respectfully and professionally, with urgency, accuracy, and meticulous attention to detail