Executive Personal Assistant

Early Medical • Austin, TX

7d • $130,000 - $145,000 • Onsite

About The Position

We are a dynamic portfolio of companies dedicated to advancing health, wellness, and longevity. Led by #1 New York Times Bestselling Author Dr. Peter Attia, we are redefining modern healthcare with a focus on Medicine 3.0—an approach that blends cutting-edge science with proactive, personalized care.
Early Medical is a pioneering virtual (telemedicine) practice specializing in longevity and healthspan optimization. We take a rigorous, science-driven, and precision-based approach, utilizing interventions in nutrition, exercise physiology, sleep optimization, and emotional resilience to help patients live longer and better. Early Medical is part of a broader ecosystem of ventures driven by Peter Attia, including The Drive, a widely recognized podcast dedicated to deep-diving into the science of longevity, and Early, a transformative digital health platform designed to guide individuals through their personalized health journey.
Our team is a high-caliber, mission-driven group of professionals who are deeply passionate about progressive learning and continuous innovation. We operate with autonomy, collaboration, and intellectual rigor, valuing curiosity and evidence-based decision-making. We are a fully remote company, spanning the U.S., united by a commitment to pushing the boundaries of what’s possible in health and longevity. We are not just passionate about what we do—we are obsessed with excellence. Our standards are high because our work changes lives.
Join us as we introduce Medicine 3.0 to the world.
ABOUT THE ROLE
The Office of the CEO functions as the design engine of the organization to reduce the cognitive load of the CEO —providing day-to-day oversight, organization, and prioritization across the CEO’s calendar, meetings, travel, task list, and strategic priorities spanning nine businesses. We maintain clarity and continuity across the portfolio and create the capacity that allows the CEO to multiply his impact and partner effectively with business line leaders.
This role sits within the Office of the CEO, a five-person inner circle that enables speed, precision, and excellence at the highest level. We are expanding our administrative team with a specialist focused on world-class travel logistics, personal coordination, and high-stakes execution. We are looking for a teammate who thrives in complexity, anticipates needs before they surface, and executes with calm authority. Our CEO operates at an exceptional pace across nine distinct businesses. If you take pride in being indispensable, deeply trusted, and relentlessly excellent, you will feel at home here. We operate with the professionalism, judgment, and rigor of a senior executive office.

We expect this role to be in Austin, TX.

Requirements

• Is in Austin, TX - Please do not apply if you are not in Austin, TX.
• Makes decisions thoughtfully and independently, even without perfect information.
• Exercises sound judgment when information is incomplete and stakes are high, and knows when to act versus when to pause.
• Treats executive time as a finite resource and plans travel, schedules, and decisions with intention and foresight.
• Thinks in systems, not workarounds, and contributes to shared tools that create continuity beyond any one person.
• Moves fluidly between business and personal context while maintaining discretion, professionalism, and clarity.
• Closes loops relentlessly—tracking details, anticipating downstream impacts, and ensuring nothing quietly stalls.
• Communicates in a way that reduces friction and enables others to predict what happens next.
• Remains emotionally steady under pressure and resolves frustration internally rather than escalating noise.
• Is resourceful by default—researching, testing, and refining solutions without waiting for perfect direction.
• Understands that comfort, recovery, and experience materially affect performance and plans accordingly.
• Treats trust as sacred and handles sensitive information with care, restraint, and maturity.

Responsibilities

• Under the guidance and approval of the Senior Manager of Executive Operations, own end-to-end travel planning—from initial intent through arrival, execution, and return. Coordinate complex domestic and international travel with precision, ensuring every movement is intentional, efficient, and aligned with the CEO’s priorities.
• Design and maintain comprehensive itineraries that account for every minute of the CEO’s time, including flights, ground transportation, lodging, meeting transitions, buffers, and recovery windows. Ensure all travel materials are accurate, accessible, and organized at all times.
• Maintain active oversight while the CEO is in transit, remaining in contact as needed to monitor real-time changes, disruptions, or opportunities to optimize schedule and flow. Anticipate issues before they surface and execute contingency plans seamlessly.
• Maintain a living database of travel intelligence and preferences—curating trusted restaurants, venues, routes, and city-specific need-to-knows, and capturing post-travel feedback to continuously refine future itineraries.
• Manage the full travel experience and ambiance, not just the schedule. This includes hotel selection and loyalty optimization, room and amenity preferences, gym access and hours, pool specifications, spa availability, privacy considerations, and other details that shape comfort, recovery, and productivity while traveling.
• Demonstrate fluency across commercial, charter, and international travel. Manage all travel documentation, including passports, visas, entry requirements, health documentation, currency considerations, and local regulations. Maintain up-to-date emergency contacts, insurance coverage, and contingency protocols.
• Operate with discretion, foresight, and judgment—ensuring the CEO arrives informed, prepared, and fully supported, without friction, surprises, or wasted time.
• Own and execute a continually evolving list of personal tasks and errands that fall outside the scope of household or property management. Identify, prioritize, and close personal to-dos with efficiency, discretion, and sound judgment.
• Responsibilities span a wide range—from coordinating hobby-related needs and repairs to managing medical appointments, digital subscriptions, personal shopping, and time-sensitive pickups. Tasks vary in complexity and urgency, requiring comfort with constant context switching.
• Manage high-risk and time-sensitive projects that sit outside standard operating paths, often with incomplete information or elevated stakes. Navigate ambiguity with composure and resourcefulness, ensuring progress continues without escalation or disruption.
• Ensure consistent follow-through across tasks, priorities, and commitments by tracking details, anticipating downstream impacts, and closing loops with precision—bringing order, continuity, and confidence to complex personal workflows.
• Under the guidance and approval of the Senior Manager of Executive Operations, coordinate personal calendar appointments and commitments, including medical and dental appointments, family events, date nights, birthdays, school activities, and other time-sensitive obligations.
• Partner closely with other members of the Office of the CEO to maintain visibility into personal and family-related events, creating a unified and switchable view of timing without fragmented communication.
• Maintain and evolve a curated database of lifestyle preferences, including preferred restaurants, venues, and experiences. Stay closely connected to the Austin dining and events scene—tracking new openings, invitations, and cultural moments—and proactively suggest experiences aligned with interests, availability, and seasonality.

Benefits

• 100% employer-paid medical, vision, and dental insurance (multiple plans available).
• 100% employer-paid life insurance, short-term, and long-term disability insurance.
• Employer-sponsored HSA contributions for HDHP medical plans
• Additional HSA and FSA spending account plans for employees
• 401(k) with a 5% company match.
• Generous PTO and holiday schedule.
• Company-issued technology and work-from-home stipend.
• The opportunity to work at the forefront of health and longevity science with a team of world-class professionals dedicated to precision, mastery, and excellence.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed