Executive/ Personal Assistant

Global Procurement Solutions•Altamonte Springs, FL

1d•Onsite

About The Position

We are a mission-driven organization supporting a diverse portfolio of for-profit and nonprofit entities spanning federal government contracting, finance, real estate, firearms-related industries , and multiple 501(c)(3), 501(c)(4), 501(c)(6), and VSO (c)(19) organizations. Our work is rooted in service, execution, and long-term value creation , requiring disciplined operations, trusted leadership support, and uncompromising standards. This role is not administrative support in the traditional sense. We are seeking a highly experienced Executive/ Personal Assistant who operates as a strategic execution partner to senior leadership across multiple companies and initiatives . The position demands exceptional judgment, intellectual rigor, discretion, and the ability to protect executive time while keeping complex, high-impact work moving forward at speed . You will also be responsible for managing all aspects of executive readiness and seamless execution , ensuring both professional and priority personal logistics are anticipated, coordinated, and flawlessly executed to maximize efficiency and focus. The ideal candidate thrives in high-pressure, high-velocity environments , can anticipate needs before they are verbalized, and brings order to complexity. You must be capable of managing a dense, ever-changing calendar , coordinating across leadership teams and external stakeholders, and maintaining flawless execution across competing priorities. This role requires calm, decisive action, loyalty, and the ability to operate independently without hand-holding. This is a full-time, in-office position based in Altamonte Springs, Florida and is best suited for a seasoned executive assistant who is mission-driven, detail-obsessed, technologically competent, and capable of handling wide-ranging responsibilities every day, without excuses.

Requirements

5+ years as an Executive Assistant or similar role supporting senior or C-suite leadership
Proven experience in high-demand, fast-paced environments
Ability to manage multiple executives, companies, or complex operations
Strong references (will be checked)
Loyal
Intelligent
Detail-obsessed
Fast-moving
Mission-driven
Tech-competent
Highly organized
Zero drama
Zero excuses
Able to learn and maintain executive voice and standards
Capable of handling wide responsibilities every day

Nice To Haves

Former military strongly preferred
Bachelor’s degree in Business Administration, Management, or related field
Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
Experience with project management tools, CRM systems, and collaboration platforms (Teams, Zoom, Webex)

Responsibilities

Protect executive time at all costs by running a complex, dynamic calendar across multiple companies.
Manage both executive and personal scheduling, priorities, and communication with precision and authority, to ensure optimal use of time and focus.
Anticipate needs before they are spoken and proactively resolve logistical needs that impact the executive’s availability, readiness, and performance.
Filter, prioritize, and manage all inbound communication (email, calls, requests).
Serve as a central coordination point between the executive and leadership teams.
Coordinate with internal teams, manufacturers, distributors, political entities, and external organizations.
Draft, prepare, and manage executive correspondence, reports, and presentations.
Maintain the executive’s voice, standards, and expectations in all communications.
Keep both executive and personal projects moving forward simultaneously, ensuring both commitments are seamlessly managed.
Track deadlines, deliverables, and action items across multiple initiatives and companies.
Follow up relentlessly to ensure execution and accountability.
Prepare summaries, reports, and project updates for leadership.
Ensure travel arrangements account for executive preferences, readiness, and seamless transitions between professional and personal commitments.
Plan and manage complex domestic and international travel.
Coordinate executive meetings, board meetings, conferences, and off-sites.
Prepare agendas, materials, and ensure follow-through on all action items.
Take accurate, actionable meeting minutes and distribute as directed.
Handle sensitive and confidential matters with absolute discretion.
Maintain strict confidentiality regarding executive decisions, strategies, and operations.
Act with loyalty, professionalism, and judgment at all times.
Exercise sound judgment when managing matters that extend beyond standard business operations.
Implement and improve systems, workflows, and administrative best practices.
Mentor or oversee junior administrative staff as needed.
Continuously improve efficiency and execution standards.