Executive Personal Assistant

EarthCam•Upper Saddle River, NJ

About The Position

We are seeking a highly experienced, proactive Executive Personal Assistant to support a senior executive in a fast-paced, high-performance environment. This role is for someone who thinks several steps ahead, protects time, filters priorities, and operates with the highest level of discretion and precision. You are not just managing calendars and emails — you are managing priorities, decision flow, and the executive’s mental bandwidth.

Requirements

Highly experienced Executive Personal Assistant with a proven track record supporting senior leaders or C-level executives
Exceptionally organized, detail-driven, and able to manage multiple priorities in a fast-paced environment
Proactive and anticipatory, thinking several steps ahead and solving problems before they escalate
Discreet, trustworthy, and comfortable handling highly confidential information
Strong communicator with high emotional intelligence and professional presence
Able to work independently with minimal direction while maintaining absolute reliability
Calm under pressure, adaptable to changing priorities, and solutions-oriented
Technically proficient with modern productivity tools (Google Workspace, Microsoft Office, calendar systems, communication platforms, task management tools)
Comfortable working flexible hours, including evenings and occasional late nights, as required to support executive schedules
Takes pride in creating structure, clarity, and efficiency for senior leadership
Operates with a service mindset while functioning as a true business partner, not just administrative support
7+ years of experience supporting C-level, Founder, or senior executives
Exceptional organizational, communication, and time-management skills
Experience managing complex calendars, travel, and confidential information
Strong written and verbal communication
High level of professionalism, judgment, and discretion
Ability to thrive in a fast-paced, high-expectation environment

Responsibilities

Serve as the executive’s strategic gatekeeper, managing complex calendars, inbox, meetings, and communications with absolute prioritization
Anticipate needs before they arise and resolve issues independently
Coordinate complex scheduling across time zones, travel, and high-level stakeholders
Prepare meeting materials, briefs, follow-ups, and track execution of action items
Handle highly confidential information with discretion and professionalism
Manage both professional and personal logistics seamlessly
Liaise with internal leaders, clients, board members, and external partners
Create and maintain systems and processes to improve efficiency and organization
Act as a trusted right hand, ensuring the executive can operate at the highest level
Provide availability and support beyond standard business hours when required, in alignment with executive schedules and business priorities