Executive Personal Assistant

Alonso & Alonso Attorneys at Law, PLLC•San Antonio, TX

12d•$56,000 - $71,300•Onsite

About The Position

At Alonso & Alonso, we provide personalized attention and services that are tailored to meet the specific needs of each of our clients. We achieve this through client education, consistent updates, thorough assessment of each case, and customized legal strategies based on each client's circumstances.

Requirements

High degree of discretion, confidentiality, and emotional intelligence.
Strong organizational, multitasking, and time-management skills.
Excellent written and verbal communication in both English and Spanish.
Proficiency with Microsoft Office, Google Suite, and calendar/email tools.
Tech-savvy and comfortable navigating social media environments and basic content processes.
Strong attention to detail and ability to track multiple projects at once.
Trustworthy and dependable, with a proactive attitude and problem-solving mindset.

Nice To Haves

2+ years of experience in executive-level administrative support or personal assistant roles.
Bilingual in Spanish and English.
Experience supporting executives with personal brand or content creation activities.
Comfortable working in a hybrid or flexible environment.

Responsibilities

Manage the COO’s professional and personal calendar, including scheduling meetings and medical appointments.
Coordinate virtual and in-person meetings as requested.
Provide reminders for meetings, appointments, or important deadlines.
Take clear and actionable notes during meetings.
Assist the COO on social media recording days (on-site support, coordination, etc.).
Support initiatives related to Alonso & Alonso and the COO’s personal brands.
Communicate with individuals or teams managing personal brand content and operations.
Maintain and update the COO’s Real Estate Log, tracking relevant activity and updates.
Monitor and track incoming and outgoing payments across the COO’s business interests.
Prepare and submit reimbursement documents when needed.
Review, sort, and process physical mail addressed to the COO.
Check and manage email communications on behalf of the COO, flagging and responding to items as necessary.
Translate documents (Spanish ↔ English) as requested.
Provide daily task support and general assistance with both business and personal matters.