Executive Personal Assistant to the Founder & CEO

Turing • Palo Alto, CA

2d • Onsite

About The Position

This role provides integrated executive and personal support to the Founder & CEO of Turing, a leading research accelerator for frontier AI labs and a partner for global enterprises deploying AI systems. The position is designed to keep the Founder & CEO operating at his highest level by anticipating needs, removing friction, and returning his time and attention to high-impact work. It is a high-trust, hands-on execution role requiring seamless movement between business priorities, personal logistics, and select family-office needs, all approached with discretion, urgency, resourcefulness, and care. The Founder & CEO leads with a calm demeanor, manages a demanding schedule at a rapid pace, and holds himself and others to high standards. The ideal candidate will keep pace, anticipate needs without waiting for direction, and remain grounded and effective as priorities change.

Requirements

• 3+ years of high-trust support experience with a founder, CEO, senior executive, high-profile individual, or similarly demanding principal, including 2+ years in a blended executive and personal assistant role.
• Demonstrated success managing complex calendars, competing demands, executive communications, personal coordination, and rapidly shifting priorities.
• Experience managing complex, multi-leg domestic and international travel, including accompanying an executive when required.
• Exceptional organizational and project-management skills, with strong attention to detail across executive-level matters and hands-on personal requests.
• Strong business judgment, discretion, and the ability to assess urgency, make thoughtful tradeoffs, and act with minimal direction.
• Polished written and verbal communication skills, emotional intelligence, and the ability to build trust with senior internal and external stakeholders.
• Ability to work out of the San Francisco & Palo Alto office 5 days per week, support irregular hours when necessary, and travel domestically and internationally based on business needs.
• Service-minded and hands-on; takes pride in making life more organized and less stressful.
• Constructively relentless; obstacles are never the end of the path.
• Resourceful and polished; operates confidently with senior and high-profile stakeholders.
• Proactive and highly organized; anticipates needs and follows through without repeated reminders.
• Calm under pressure; remains composed and solution-oriented when schedules shift or urgent demands collide.
• Quietly excellent; motivated by trust earned through consistently strong judgment, discretion, reliability, and execution.
• Confident in judgment; knows when to act independently, when to escalate, and when to offer alternative solutions.
• Discreet by default; handles highly confidential business and personal information with maturity, professionalism, and integrity.

Nice To Haves

• 7+ years of experience supporting a founder, CEO, senior executive, entrepreneur, high-profile individual, or private office.
• Experience supporting a principal in technology, finance, luxury hospitality, travel, a family or private office, or another high-intensity environment.
• Experience coordinating executive and personal priorities across household staff, vendors, service providers, and external stakeholders.
• Bachelor’s degree or equivalent professional experience.

Responsibilities

• Manage a complex, frequently changing calendar with precision and business judgment, evaluating competing demands and preserving time for high-impact work.
• Deliver integrated executive, personal, and family-office support, including appointments, reservations, expenses, purchases, gifting, special requests, and household coordination.
• Work effectively with advisors, vendors, service providers, and internal partners to remove demands that would otherwise require the Founder & CEO’s time.
• Anticipate needs, identify potential obstacles, and act proactively to resolve them.
• Execute complex domestic and international travel, including planning flights, accommodations, transportation, documentation, itineraries, and special requirements.
• Travel with the Founder & CEO when needed, providing real-time logistical support and resolving last-minute changes.
• Maintain organized systems for confidential files, contacts, expenses, invoices, important documents, appointments, renewals, and recurring professional and personal responsibilities.
• Partner closely with the Chief of Staff to the CEO, Head of People, and broader administrative and leadership teams to maintain clear ownership and continuity across professional and personal priorities.

Benefits

• Competitive compensation
• Flexible working hours
• Amazing work culture (Super collaborative & supportive work environment; 5 days a week)
• Awesome colleagues (Surround yourself with top talent from Meta, Google, LinkedIn etc. as well as people with deep startup experience)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed