Executive PA & Operations

Droxi AI•Boston, MA

4d•Hybrid

About The Position

At Droxi, we’re improving the medical world by solving one of healthcare’s biggest headaches—EHR inbox overload. Our AI-powered solution is like the ultimate assistant, taking care of the tedious stuff so healthcare providers can get back to what they love: practicing medicine. We’re a small but mighty team and every day we’re working on something that truly makes a difference. If you’re passionate about healthcare and tech, you’ll love what we’re building here. We are looking for a sharp, proactive, and highly organized Executive PA & Operations Coordinator to join our Boston team. In this pivotal role, you will provide high-level support to our leadership team, managing the complex intersection of executive schedules, global travel, and office operations. You will be the glue that connects our Boston presence with our global teams, ensuring seamless collaboration across time zones.

Requirements

Proven experience as an Executive Assistant (EA) or Personal Assistant (PA) supporting senior leadership.
Experience in office coordination or operations, preferably within a shared workspace or startup environment.
Expertise in complex international travel coordination and logistics.
High proficiency in Google Workspace and modern productivity tools.
Ability to work effectively across different time zones (EMEA) and cultures.
The Ultimate Coordinator: You anticipate needs before they arise and always have a "Plan B."
Global Mindset: You are comfortable working across different time zones and contexts.
Proactive & Independent: You take ownership of the office environment and enjoy supporting both leadership and the broader team.
Discrete & Professional: You handle sensitive leadership and HR information with complete confidentiality.

Responsibilities

Act as the primary point of contact for leadership, managing complex and ever-changing calendars with precision.
Lead the end-to-end coordination of international and domestic travel, including flights, accommodation, visas, and detailed itineraries—with a focus on efficiency and comfort.
Work closely with our teams and partners across EMEA, coordinating meetings, syncs, and projects across multiple time zones.
Manage our daily presence within the shared office complex. Act as the main liaison with workspace management, handle local logistics, and ensure our team has everything they need to be productive and happy.
Partner with the HR team to support the local employee lifecycle. This includes coordinating on-site interviews, assisting with onboarding logistics for new hires in Boston, and helping execute employee experience and culture initiatives.