Executive Operations Specialist

Koniag Government Services • Washington, DC

1d • Onsite

About The Position

Koniag Professional Services, LLC, a Koniag Government Services company, is seeking an Executive Operations Specialist with a Secret security clearance to support KPS and our government customer in Washington, DC. We are seeking an accomplished Executive Operations Specialist to provide the highest caliber of executive administrative and operational support to the Chief Operating Officer (COO) and Division Deputy Directors.

Requirements

• Must hold a current, fully adjudicated Secret security clearance at time of application
• Minimum 5 years direct support to SES-level officials, Three/Four-Star General Officers, or equivalent
• Must have operated in a classified or sensitive environment with documented responsibility for classified or CUI correspondence
• Hands-on experience as travel preparer using DTS, E2 Solutions, or Concur Government Edition — commercial systems do not qualify
• Must have directly managed IG, GAO, Congressional/Hill, FOIA, or equivalent controlled correspondence for a senior federal executive
• Must demonstrate prior coordination of SCIF-based or classified meeting environments with a Security Officer
• Advanced proficiency in Microsoft Office Suite in a federal document production context
• Proficiency in a federal task management system (CATMS, ETMS2, JIRA, or equivalent)
• Working knowledge of Concur Government Edition
• Proficiency in SharePoint for federal document control and SOP management
• Ability to draft correspondence conforming to DOE or DOD correspondence style guides

Nice To Haves

• Advanced degrees in qualifying fields are strongly preferred and will be weighted in ranking

Responsibilities

• Serve as the authoritative owner of the COO and Division Deputy Directors' executive calendars
• Proactively analyze, prioritize, and de-conflict all scheduling requests against organizational priorities, travel schedules, and classified meeting commitments
• Develop and deliver look-ahead briefing books for each assigned executive on a daily basis
• Coordinate all aspects of VTC setup across classified and unclassified platforms
• Brief supervisors on the context, purpose, background, and sensitivity of all requested meetings prior to engagement
• Draft, format, review, and finalize complex senior-level correspondence, memoranda, reports, and executive communications
• Review all outgoing correspondence for proper format, procedural conformance, grammatical accuracy, and classification markings prior to leadership signature
• Develop and maintain SOPs for all executive administrative and advisory support functions
• Facilitate time and attendance submissions for assigned executives
• Coordinate DOE office space relocations and telephone line installations
• Record, organize, and distribute meeting minutes within 24 hours of conclusion
• Coordinate secured meetings and classified events with the HSO
• Issue thank-you communications to presenters and attendees within 3 business days
• Coordinate with the Corporate Business Office on pending leadership actions
• Plan and execute all domestic and international official travel in full compliance with FTR and JTR
• Submit all travel vouchers within five (5) business days of travel conclusion
• Manage all travel logistics using Concur Government Edition
• Maintain verified inventory of all GFE assigned to leadership
• Manage SharePoint content for executive SOPs and administrative workflows
• Develop and maintain indexed decision logs for all administrative actions
• Ensure all documentation involving CUI, OUO, PII, or Confidential materials is handled per DOE security directives

Benefits

• health, dental and vision insurance
• 401K with company matching
• flexible spending accounts
• paid holidays
• three weeks paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Executive